What are the responsibilities and job description for the Regional Ops Coordinator (Portfolio Associate) position at Blue Castle Agency (North America)?
💼 Regional Ops Coordinator (Portfolio Associate)
📍 Madison, WI
💰 $70,000–$80,000 / year
Overview
A growing Class A multifamily portfolio in the Madison market (about 1,200 units across several properties) is looking for a Regional Ops Coordinator. This is a portfolio-level role, not a single-property one — you'll bounce between communities covering on-site gaps, digging into pricing and vendor data, and generally making sure operations run smoothly across the whole portfolio.
💼 What You'll Do
A growing multi-property portfolio needs someone who can move fast and adapt — this role is the connective tissue between properties, keeping operations consistent and covering gaps before they become real problems.
🎒 What It Takes
📍 Madison, WI
💰 $70,000–$80,000 / year
Overview
A growing Class A multifamily portfolio in the Madison market (about 1,200 units across several properties) is looking for a Regional Ops Coordinator. This is a portfolio-level role, not a single-property one — you'll bounce between communities covering on-site gaps, digging into pricing and vendor data, and generally making sure operations run smoothly across the whole portfolio.
💼 What You'll Do
- Step in across the portfolio to cover on-site operational gaps as needed, from leasing coverage to general property support
- Review and manage vendor contracts across multiple properties
- Source, schedule, and coordinate vendors for maintenance and service needs
- Analyze rent roll, concessions, and pricing trends across the portfolio
- Shop competitors and build CMA reports to support pricing decisions
- Serve as a flexible, cross-property resource — a true utility player who can jump in wherever a property needs help
- Partner with on-site teams to troubleshoot operational issues and keep communities running smoothly
- Help keep reporting and processes consistent across the portfolio's properties
- Support special projects and process improvements as the portfolio grows
A growing multi-property portfolio needs someone who can move fast and adapt — this role is the connective tissue between properties, keeping operations consistent and covering gaps before they become real problems.
🎒 What It Takes
- 3-5 years of property management or operations experience in multifamily real estate
- Comfort working across multiple properties and jumping in wherever needed
- Strong analytical skills, especially working with rent rolls, pricing, and market data
- Experience with vendor management and contract review
- Familiarity with property management software like Yardi, Entrata, or RealPage
- Excellent organizational skills and the ability to juggle multiple properties and priorities at once
- Strong communication skills for working with on-site teams and vendors
- A self-starter mentality — comfortable operating independently with minimal oversight
- Willingness to travel between properties within the portfolio
- $70,000–$80,000 per year
- Performance-based bonuses and incentives
Salary : $70,000 - $80,000