Auction House Administrative Assistant

About Blue Box Auction Gallery:

Blue Box Auction Gallery is a prominent destination for art, antiques, and collectibles, providing a unique platform for onsite and online auctions. We are currently seeking a motivated individual(s) to join our team as a Part-time and Full-Time, Auction Administrator. This role is pivotal in ensuring the seamless, efficient, and accurate administration of our auctions, both in-person and online.

Responsibilities:

• Setting up Auctions: Assist in the preparation of auctions, including cataloging, writing descriptions, and organizing auction items.
• Electronic System Management: Learn and manage the electronic system used for recording sales, ensuring accuracy and efficiency in the auction process.
• Transaction Management: Oversee the efficient flow of transactions, from bidder registration to payment processing, ensuring a smooth experience for clients.
• Auction Reports: Complete detailed auction reports, documenting key information for internal records and analysis.
• Errand Running: Perform various errands related to auction setup and management as needed.
• Attendance: Attend required staff meetings to stay informed about company updates, strategies, and upcoming events.
• Flexibility: Handle additional duties as requested by the supervisor and president to support the overall functioning of the gallery.
• Client Interaction: Provide excellent customer service, managing positive client interactions throughout the auction process.
• Organization and Time Management: Demonstrate top-notch organizational and time management skills to juggle multiple tasks simultaneously.
• Attention to Detail: Exhibit exceptional attention to detail in all aspects of auction administration, ensuring accuracy in transactions and documentation.
• Communication Skills: Possess excellent verbal and written communication skills, essential for effective client interaction and internal communication.

Qualifications:

• Passion for Auctions: Enthusiasm for auctions and an understanding of the art, antiques, and collectibles market.
• Organizational Skills: Strong organizational skills and comfort with technology for managing electronic systems.
• Interpersonal Skills: Good interpersonal skills, comfortable working with a diverse range of people, both clients and colleagues.
• Financial Accuracy: Honest and accurate handling of financial transactions related to auction processes.
• Learning Agility: Ability and willingness to learn and write about antiques, collectibles, and various auction items.
• Problem-Solving: Analytical ability to analyze problem situations, exercising judgment, discretion, and independence.
• Multitasking: Capability to juggle multiple tasks simultaneously, with good judgment in prioritizing and completing assignments.

Working Hours:

• Flexible working hours to meet the demands of auction schedules, primarily weekdays with a rare evening or weekend need.

Thank you for looking. We request a cover letter with your application. Use this opportunity to speak directly to the hiring team. Explain your interest with this industry (should it be a new path for you) or how your skills and experience would be a good fit for the role.

If you are a dedicated individual with a passion for auctions, organizational skills, and a keen eye for detail, we invite you to join our team at Blue Box Auction Gallery. Apply now and be a part of our exciting world of art and collectibles!

Job Types: Full-time, Part-time

Pay: From $15.00 per hour

Benefits:

• Flexible schedule

Experience:

• Auction: 1 year (Preferred)

Ability to Relocate:

• Virginia Beach, VA 23455: Relocate before starting work (Required)

Work Location: In person

Salary : $15