What are the responsibilities and job description for the Part-Time Mail/Shipping Administrator – Government Mailroom (Must have active DoD Secret Clearance) position at Bloomsburie LLC?
Part-Time Mail/Shipping Administrator – Government Mailroom Operations
Location: Newport, Rhode Island
SCA Classification: Administrative Assistant
Schedule: Part-Time | Monday–Friday
Security Clearance: Active DoD Secret Clearance Required
Company Overview
Bloomsburie provides management, education and training, and IT support services to government and private-sector clients. For more than 15 years, we have delivered reliable, high-quality services tailored to our clients' operational needs.
Position Overview
Bloomsburie is seeking a Part-Time Mail/Shipping Administrator to support government mailroom operations at Naval Station Newport.
This is not a warehouse position. The role is focused on secure mailroom operations, including processing and distributing mail and packages, mail pickup and delivery, metered mail, electronic shipment processing, messenger and courier services, recordkeeping, and handling classified correspondence.
Applicants must possess an active Department of Defense (DoD) Secret Clearance to be considered.
The facility is staffed between 6:00 a.m. and 6:00 p.m., Monday through Friday, excluding federal holidays and government closures. Specific work hours will be assigned based on operational requirements.
Primary Responsibilities
- Process and distribute incoming, outgoing, and inter-office mail and packages.
- Perform scheduled mail pickup and delivery throughout the Newport Naval Station complex.
- Process outgoing metered mail.
- Prepare and electronically manifest shipments through carriers such as FedEx and USPS.
- Perform scheduled and unscheduled messenger and courier runs.
- Receive and deliver classified materials in accordance with security requirements.
- Maintain daily mailroom logs, records, reports, and operational statistics.
- Scan and enter unclassified correspondence into the Correspondence Management System (CMS).
- Maintain record locators for classified letters and transmittals.
- Provide mail-related information and assistance to customers.
- Maintain and follow Standard Operating Procedures (SOPs) for mailroom operations.
- Support special pickup or delivery requirements when carriers cannot access the installation due to weather, construction, security conditions, or other closures.
- Assist with vehicle maintenance coordination and government reporting.
- Participate in required safety, security, and job-related training.
- Perform other duties as assigned.
Physical Requirements
This position involves an active mailroom environment and requires the ability to:
- Lift, push, and pull packages weighing up to 70 pounds.
- Bend, kneel, sit, and stand repeatedly throughout the workday.
- Climb multiple flights of stairs.
- Reach overhead and use a step ladder when necessary.
- Move mail, packages, and materials throughout the facility.
Required Qualifications
- Active DoD Secret Clearance – required at time of application
- High school diploma or GED
- Minimum 1–2 years of mailroom or related experience
- Valid driver's license and excellent driving record
- Reliable transportation
- Ability to meet applicable physical examination and drug-testing requirements
- Strong organizational skills and attention to detail
- Ability to follow government security and mail-handling procedures
Preferred Qualifications
- 3 years of mailroom experience
- Previous experience supporting a government, military, or secure-facility mailroom
- Experience with USPS, FedEx, electronic shipping/manifesting systems, or metered mail
- Experience handling controlled or classified correspondence
Important Clearance Requirement
An active DoD Secret Clearance is required. Candidates who do not currently possess an active Secret Clearance cannot be considered for this position.
Bloomsburie is an Equal Opportunity Employer.
Pay: $36.49 per hour
Work Location: In person
Salary : $36