What are the responsibilities and job description for the Scheduling Secretary position at Bloomington Public Schools?
- High School diploma 2 years post-secondary education and/or office experience preferred
- Experience in a secondary school preferred
- 3-5 years related experience; prior experience scheduling and/or with Infinite Campus preferred
- Demonstrated technology knowledge to include Google Suite, Spreadsheets, Infinite Campus, and Adobe InDesign
- Positive representation of Jefferson High School to internal and external customers
- Ability to maintain confidentiality and exercise good judgment
- Proven excellent composition, grammar, and word processing skills
- The ideal candidate will be self-driven, an excellent communicator, a self-driven learner, and be able to ask for help when needed
- Communicate with students, parents, co-workers, supervisors, and the community in a positive, culturally proficient, and responsive way that is consistently welcoming and enhances effective work relationships
- Supporting the Assistant Principal with large projects, including registration, scheduling, Academic Seminar scheduling, and grade reporting, while also completing other daily tasks.
- Managing scheduling processes and timelines to ensure appropriate prioritizing, planning, communication, and use of resources for timely and effective results
- Answer a variety of questions from parents and students related to registration and scheduling.
- Serving as a building data lead responsible for supporting staff with maintaining accurate student information within Infinite Campus
- Updating resources for parents and students, including our yearly registration guide.
- Creating and maintaining spreadsheets containing information about registration, attendance, grades, and assessments.
- Sending mass communications - emails, letters - to parents regarding academic supports, honors placement, summer PE and Health courses, and Awards Night invitations.
- Preparing various data pulls and reports
- Independently performing administrative functions and supporting the confidential activities of the assistant principal
- Event support and planning, including conferences, JumpStart, achievement events, etc.
- Administrative support of the assistant principal
- Provide back-up support for other office roles
- Other duties as assigned
- Health & Dental Insurance: Employees can choose from health and dental plans to help cover medical and dental needs for themselves and their families. Employee only coverage for Health insurance is $0 per paycheck. The District also contributes to an HSA account to help cover medical expenses.
- Life Insurance and Disability Insurance: Employees get free life insurance, which provides money to their family if something happens to them while employed with the district. Additionally, your spouse and dependent children to age twenty-six are also covered. There is also LTD insurance to help if they can't work due to illness or injury for an extended period of time.
- Retirement & Pension Savings: Employees can save money for their future through a retirement plan or pension. The district helps by contributing money towards their savings through match, and through contributions to the State retirement plan.
- Paid Time Off: Employees accrue time off for things like Earned Personal Leave or sick days.
- Employee Support: There is also help for employees with life events through a free Employee Assistance Program. This program covers many things, including mental health, financial health, aging parent resources, young family resources.
JobID: 9377
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
4/9/2026
4/9/2026
Location:
Jefferson High School
Jefferson High School
Date Available:
05/01/2026
05/01/2026
Closing Date:
Until Filled
Until Filled
Position:
Scheduling Secretary
Effective Date:
May 1, 2026
Hours:
8 hours per day (7:00 am - 3:30 pm)
5 days per week
12 months
Salary:
Class IV: Starting at $25.22 - $29.79 per hour
Required/Preferred Experience:
Responsibilities:
The scheduling secretary, under the supervision of the assistant principal, shall be responsible for:
Benefits:
Bloomington Public Schools offers a variety of benefits to help take care of employees' health and well-being. These benefits include:
Bloomington Public Schools offers a variety of benefits to help take care of employees' health and well-being. These benefits include:
The district is dedicated to supporting employees and their families with affordable health care, financial security, and opportunities for personal growth. Please see our complete benefit offerings here : https://www.bloomington.k12.mn.us/human-resources/benefits-and-insurance
APPLICATION DEADLINE: Until Filled
APPLICATION DEADLINE: Until Filled
Salary : $25 - $30