What are the responsibilities and job description for the Business Office Administrative Secretary position at Bloomington ISD?
Wage/Hour Status: Hourly
Pay Grade: Bloomington ISD Clerical / Para-Professional Salary Schedule
Reports to: CFOO
Dept/School: Administrative Office
Primary Purpose:
Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.
Qualifications:
Education/Certification: High school diploma or GED
Special Knowledge/Skills:
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
Experience: One to three years secretarial experience, preferably in public education environment and/or payroll processing
Major Responsibilities and Duties:
Records, Reports, and Correspondence
1. Prepare written correspondence, forms, schedules, or reports using personal computer.
2. Prepare instructional materials, meeting agendas, communication as requested
3. Maintain school calendar of events.
4. Schedule meetings and appointments and maintain calendar for principal.
5. Receive incoming calls, take reliable messages, and route to appropriate staff.
6. Maintain physical and computerized files including mailing lists, and office communication. 7. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
8. Prepare and make cash deposits for activity account(s).
9. Vendor relations.
10. Assist in preparing payroll.
11. Sort, distribute, or deliver mail and other documents.
12. Maintain confidentiality.
Reception and Phones Answer incoming calls and greet visitors.
Files & Other
Assist with filing
Equipment Used: Personal computer and peripherals, copier, fax machine, and calculator.
Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.
Salary : $16 - $19