Property Management Admin (Rent Specialist)

As a member of the Asset Management Team, the Property Management Admin (Rent Specialist) is responsible for certain tasks relative to rental and vendor management. This role is hybrid (onsite 3 days/week) and candidates must be local to the Tampa Bay area.

ESSENTIAL DUTIES

• 
  Data Validation and Export of Monthly Rent from Lucernex
• Weekly Lucernex exports for other approved invoices and communication to applicable teams.
• Lucernex updates - sales tax and variable expense data entry
• Research Rent Defaults - LL Disputes - failure to pay/money due notices
• Research and Reconciliation of Landlord Statements
• Negotiate dispute settlements as it relates to Rent/Payment disputes
• Perform Lucernex testing and validation process as it relates to routine system upgrades/enhancements and maintain audit records
• Set up of Vendor Forms
• Set up and validation for any ACH Rent payments
• Communicate/correspond with Landlords and third parties regarding Rent/Payment concerns.
• Review and interpret lease/property documents
• Identify and report discrepancies in Lucernex
• Establish and maintain strong relationships with Landlords
• Provide support/service to field/internal team members as it relates to rent, payment, and vendor concerns

REQUIREMENTS:

Experience/Skills:

• 3 years relevant experience in commercial real estate lease administration and/or related accounting
• Must be intuitive to appropriately assess and analyze risk, with strong problem solving/analytical skills to develop action plans to mitigate adverse impact to BBI
• High numerical aptitude
• Strong interpersonal skills
• Strong Microsoft Office skills including Word, Excel, PowerPoint, and Outlook required
• Strong written and verbal communication and organizational skills with attention to detail and follow up
• Ability to prioritize and complete multiple tasks and work well under pressure in a fast-paced environment
• Self- starter with ability to adapt and interact professionally with all levels of management
• Strong customer service aptitude and team building skills
• Experience with SAP and Lucernex software a plus
• Strong ability to self-manage

Education:

• Minimum of High School Diploma required, Associate degree or higher preferred