IN-HOUSE ONLY - Accounts Payable Specialist

ONLY IN-HOUSE APPLICANTS ALLOWED TO APPLY

Position: Accounts Payable

Supervisor: Business Manager - Non-Exempt

• Customer Service Skills - Greet every person who enters your work area with respect and a helpful, service-oriented attitude.
• Task Performance - Complete all assigned tasks efficiently, accurately, and on time.
• Collaboration and Communication - Work closely with the Business Manager and Finance Director. Communicate any problems or concerns you encounter, as well as those reported by other district employees. Offer recommendations for potential solutions. Keep the Business Manager informed about your progress on assigned tasks and issues previously discussed.
• Corrective Action and Accountability - Immediately report any issues or corrective actions needed that could prevent the Finance Department from providing timely and efficient service to the district and community.

Work Schedule:

                Contract Days: 249

                Contract Hours: 8 hours/day

Qualifications:

• High school diploma; additional account experience preferred.
• Strong communication skills with solid mathematical aptitude and attention to detail.
• Proficient in operating standard office equipment, including PCs and related systems.
• Working knowledge of Microsoft Excel, Word and financial software applications.
• Demonstrated ability to complete tasks efficiently with minimal supervision.
• Skilled in interacting courteously and tactfully with staff and the public.
• Proven ability to exercise initiative, independent judgment, and discretion.
• Committed to maintaining strict confidentiality

Physical Requirements:

                Sitting, standing, lifting and carrying (up to 50 lbs.), reaching, squatting, kneeling.

Performance Responsibilities:

1. Maintain purchase orders for district to include processing payment and attaching all related documents to the purchase order.
2. Maintain credit card purchases for district. To include credit card training for staff, setting credit limits, reconciling monthly statements, and processing payment.
3. Communicate with vendors, school bookkeepers and administrators regarding any discrepancies including payment status.
4. Verify accuracy of invoices including (if needed) researching the legitimacy of an invoice. Problem solve purchase orders that require resolutions.
5. Process invoices for payment and if needed, revise purchase orders.
6. Request reimbursements when needed from vendors.
7. Process voided checks and reissue as directed.
8. Maintain W-9’s for vendors.
9. Maintain vendor information.
10. Maintain contracts applicable to invoices related to preferred vendors and/or RFP’s
11. Maintain annual and ongoing files related to Accounts Payable.
12. Issue non-taxable transaction certificates.
13. Ensure timely and accurate collection of documents to support annual financial audits.
14. Recommend journal entries to Business Manager if discrepancies are found.
15. Data entry of cash receipts received from Bookkeepers on a daily basis.
16. Duties as assigned by Finance Director or Business Manager.