Pediatric Office Coordinator

Job Title: Pediatric Office Coordinator 

Location: Birmingham, MI

Schedule: Monday–Friday, On-Site 

About Us:

We are a growing pediatric practice with four locations (Detroit, Birmingham, Bloomfield, and Southfield), committed to providing exceptional family-centered care. Bloom Pediatrics is co-owned by two working pediatrician moms who recognize the importance of providing personalized care tailored to each individual family.

About the Role:

We are looking for an Office Coordinator to oversee the day-to-day operation of our Birmingham office. This is a hands-on, on-site role responsible for keeping the office safe, organized, well-maintained, and running smoothly. The right candidate is highly organized, proactive, dependable, and comfortable taking ownership of the details that keep a busy pediatric practice functioning. 

Key Responsibilities 

Office & Facilities 

•          Oversee the day-to-day condition, organization, and operation of the Birmingham office. 

•          Coordinate vendors, contractors, building repairs & maintenance, and grounds services. 

•          Monitor office equipment, supplies, furniture, and general facility needs. 

•          Conduct regular office walkthroughs and address or escalate issues as needed. 

Safety & Compliance 

•          Coordinate required building, fire, safety, and other facility inspections. 

•          Serve as a point of contact with the local fire department for testing, repairs, and inspections. 

•          Maintain records related to inspections, repairs, permits, and other compliance requirements. 

•          Help ensure the office remains safe, accessible, and compliant with Bloom policies. 

Patient & Office Operations 

•          Develop a working knowledge of Bloom's scheduling, insurance, programs, and software. 

•          Provide operational support to the Birmingham team when needed. 

•          Help troubleshoot day-to-day operational issues and coordinate with the appropriate internal teams. 

•          Communicate important office updates, changes, closures, maintenance activities, and operational information to staff in a timely and clear manner. 

Events & Clinics 

•          Coordinate the on-site logistics for vaccine clinics, community events, and other special programs in collaboration with our Events Team.

•          Manage setup, supplies, signage, vendor coordination, patient flow, and breakdown. 

•          Ensure the office is prepared and organized before and after events. 

Supplies & Organization 

•          Monitor and order office and operational supplies. 

•          Maintain organized storage and common areas. 

•          Identify opportunities to improve the functionality and overall experience of the office. 

What We're Looking For 

•          2 years of experience in office operations, healthcare administration, facilities coordination, or a related field. 

•          Experience with Microsoft 365 required.

•          Healthcare or medical office experience preferred. 

•          Strong organizational skills and excellent follow-through. 

•          Comfortable managing vendors and coordinating multiple priorities. 

•          Proactive problem-solver who notices what needs to be done and takes action. 

•          Strong communication and interpersonal skills. 

•          Comfortable learning new software and systems. 

•          Ability to work on-site Monday–Friday in our Birmingham office.

•          Must be willing to receive an annual flu vaccine.

The right person for this role is someone who makes sure the details are handled—so our team can focus on caring for kids and families. 

Benefits

•       Opportunity to make a meaningful impact on children and families in Metro-Detroit communities.

•       Collaborative, supportive team environment.

•       Competitive compensation.

•       Paid time off and paid holidays

•       Full-time employees are eligible to receive company benefits including Medical, Dental, Vision, 401k, and more.