What are the responsibilities and job description for the Adult Day Administrative Coordinator position at Block Institute?
Position Summary:
The Administrative Coordinator supports the smooth operation of Adult Day Services by managing daily administrative tasks, supervising office staff, coordinating schedules, and ensuring timely submission of payroll and documentation.
Essential Job Duties and Responsibilities: include the following. Other duties may be assigned:
Supervise, train, and assign duties to administrative staff.
Prepare and manage office schedules, calendars, and supply orders.
Process payroll, maintain time and attendance records, and respond to related inquiries.
Serve as liaison to HR and Finance on hiring, billing, petty cash, and personnel matters.
Track and update training requirements; schedule mandatory staff certifications.
Maintain program documentation, including van logs, fire drills, and maintenance requests.
Participate in audits, collect data, and support special projects.
Compile data and produce routine reports to support program operations and planning.
Coordinate and attend meetings; maintain personnel files and general office functions.
Uphold agency policies, ensure confidentiality, and foster positive communication.
Qualifications:
BA preferred or AA with 2 years of administrative supervisory experience (5 years can substitute for degree).
Strong computer skills (Word, Excel), organizational abilities, and communication skills.
Computer excellence on Word, Excel, Therap Experience
Benefits:
- Medical and dental insurance
- Paid time off – vacation and sick leave
- Life insurance
- 403(b) retirement account
- Commuter benefits plan
- Voluntary benefits such as critical care, disability, and additional life insurance.
- Pet Insurance
If you are dedicated to empowering individuals with developmental disabilities and possess the qualifications for this rewarding role, we encourage you to apply. Join us in our mission to provide exceptional care and support at Block Institute.
Block Institute is an equal opportunity employer committed to diversity and inclusion in the workplace. We welcome and encourage applications from all qualified individuals regardless of race, ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.