Project Coordinator

Description

Job Description Statement:

As a Project Coordinator, you ensure Block Imaging delivers on its commitments by coordinating inspections, logistics, installations, and clear communication that inspires confidence with every customer and partner. Each Project Coordinator will assist the Project Managers across all modalities, with assignments drawn from a shared pool based on capacity and risk to balance workload and reduce single-point-of-failure risk. In this role, you assist Project Managers with scheduling, documentation, and customer communication while learning foundational delivery processes, tools, and best practices. You also support internal readiness activities and complete accurate handoff documentation to ensure a seamless end-to-end customer experience.

Culture Fit:

Strengthen Block Imaging’s mission of ‘People Matter’ by living our values of Integrity, Honor, and Growth. Make choices that foster our thriving mindsets and lead with our approach of Together, Thoughtful, and Transparent.

Essential Job Duties:

• Coordinate all imaging equipment logistics to meet project timelines, budgets, and customer expectations across assigned modalities.
• Communicate proactively with customers, vendors, and internal stakeholders to ensure clarity, confidence, and a high standard of service throughout each project.
• Identify, manage, and escalate risks or issues to keep projects moving forward and reduce single-point-of-failure dependency.
• Maintain accurate project, financial, and compliance records using Salesforce360 and other internal systems.
• Support delivery of high-value, cost-effective solutions by strengthening technical knowledge and collaborating with vendor partners.
• Work within a shared assignment pool based on capacity and project readiness, supporting Project Managers with scheduling, documentation, and coordination needs.
• Assist Project Managers with scheduling, documentation, customer communication, internal readiness activities, and handoff documentation while learning foundational delivery processes and tools.
• This role exists to remove administrative and coordination burden from Project Managers, enabling them to focus on decision making, customer communication, and delivery leadership.
• Project Coordinators do not own customer commitments, delivery decisions, scope changes, or escalation resolution, which remain the responsibility of the assigned Project Manager.
• Other duties as assigned.

Requirements

Role Competencies:

• Confident, flexible, and proactive in resolving challenges.
• Manages details, multitasks effectively, and leads multiple projects to deadlines.
• Evaluates needs, negotiates options, and applies mechanical and critical-thinking skills.
• Communicates effectively and builds strong relationships with customers, vendors, and teammates.
• Delivers exceptional service while using CRM and productivity tools to support accuracy and efficiency.
• This role is empowered to make administrative and scheduling decisions within defined processes, escalating decisions impacting scope, cost, or customer commitments. 
• This role provides foundational exposure to project delivery and coordination, serving as preparation for future roles with Project Management or Operations.

Experience and Education Requirements:

Preferred Experience

• 3 years in logistics, supply chain, or project coordination.
• Experience with CRM systems (Salesforce preferred).

Education (or equivalent experience)

• Associate’s degree in Supply Chain, Logistics, Operations, or Medical Imaging (or equivalent experience).

Preferred Certifications

• APICS CLTD or CSCP (preferred).
• CAPM/PMP (a plus).
• OSHA/safety certifications (beneficial).

Travel Requirements:

n/a

Physical and Environmental Requirements:

Team Members must be able to perform the essential functions of the position with or without reasonable accommodation. For questions, contact Human Resources.

This role may involve

• Ability to remain in a stationary position for extended periods.
• Frequent typing.
• Ability to communicate effectively, including speaking, hearing, and reading.
• Occasional movement within the office.
• Lift up to 10 pounds.
• Standard office setting with moderate noise level.
• Regular use of computers, phones.
• Work is primarily performed indoors in a climate-controlled environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

This job description is intended to describe the general nature and level of work being performed. It is not a contract. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. leadership reserves the right to assign or reassign duties and responsibilities at any time.

Block Imaging Parts & Service is an Equal Opportunity Employer

Block Imaging is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected status. Block Imaging is committed to providing reasonable accommodations to individuals with disabilities. If you need assistance during the application or interview process, please contact HR.