What are the responsibilities and job description for the Sales Administrator position at Bliss Roofing?
Title: Sales Administrator
Location: Clackamas, OR
Pay Range: $65,000 - $$75,000
Job Type: Full-Time
FLSA: Non Exempt, Hourly
Reports to: Operations Manager
About Us
- This role will work out of Bliss Roofing, but will support six additional roofing partners in multiple locations across the Pacific Northwest, Southwest, and California. Our mission is to be contractor and employer of choice. We serve residential and commercial clients with precision-crafted solutions, offer comprehensive exterior services, and guarantee peace of mind with a lifetime Leak Free Warranty. We offer a team-oriented environment with opportunities for career growth, and as we continue to expand, we seek reliable, safety-focused team members to support our operations!
Role Summary:
The Sales Administrator is the critical link between Sales and Production, serving as a quality control checkpoint and administrative support resource. This role ensures that every sold job is clean, accurate, and fully ready for the next step in production. By reviewing contracts, verifying scope and materials, correcting errors in the CRM (ServiceTitan), and providing timely feedback to sales reps, the Sales Administrator helps drive operational efficiency, prevent rework, and deliver excellent customer experience.
Key Responsibilities:
- Perform same-day QA of new sales, verifying materials, measurements, pricing, photos, financing documents, and contract accuracy, achieving a <2% error rate on post-QA job reviews.
- Correct errors or escalate issues prior to handoff to the Production Admin team.
- Advance jobs to “Ready for Scheduling” status within 24 hours of sale.
- Track recurring sales misses (e.g., missing photos, incorrect material codes) in RI Scorecards or equivalent tools.
- Provide real-time coaching and actionable feedback to sales reps to improve accuracy and compliance.
- Maintain data integrity in ServiceTitan, preventing duplicate or conflicting estimates.
- Confirm materials, scope of work, and pricing are accurate and complete.
- Join daily standups with Production Admins to resolve questions on new jobs.
- Participate in weekly Sales/Production meetings to surface trends and drive root-cause solutions.
- Liaison between sales teams, customers, and operations to ensure smooth communication and issue resolution.
- Track and report sales metrics through CRM and reporting tools.
- Support scheduling, customer follow-ups, and cross-team coordination as needed.
- Assist with commissions calculations as needed.
Qualifications:
Required:
- 2 years in roofing, construction production, or administrative coordination roles.
- Strong organizational skills and meticulous attention to detail.
- Excellent written and verbal communication skills, especially when coaching or providing corrective feedback.
- Positive, collaborative team player with a proactive, problem-solving mindset.
- Comfortable working at a computer for extended periods; able to occasionally lift to 15 lbs.
- Must be able to communicate effectively via phone, video, and in person
Preferred:
- Proficiency with ServiceTitan (or comparable CRM/job management software).
- Proven knowledge of roofing workflows, materials, and terminology.
Schedule & Compensation
- 8–10-hour shifts with occasional overtime and weekend work as needed
- Hourly pay
- Incentives tied error rate, time in statuses, and turnaround time
Benefits
Full-time employees are eligible to participate in the following benefits:
- Health, Dental, and Vision Insurance
- 401(k) with company match
- Company sponsored Life and AD&D coverage
- Paid Time Off
- Opportunities for growth and on-the-job training
Why Join Us?
At Bliss Roofing , we take pride in our people, our work, and our commitment to integrity. If you're looking for a company where you can grow professionally while making a real impact, we’d love to hear from you!
Apply Today!
Vertex is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, military service, or any other protected class. If you need a reasonable accommodation due to a disability, please contact Human Resources with your request and contact information. Applicant Privacy Policy
Salary : $65,000 - $75,000