Office Operations & Finance Coordinator

Position Overview

We are seeking an Office Operations & Finance Coordinator to support the financial and administrative operations of our headquarters.

This role is critical to the daily functioning of the business and is best suited for someone with hands-on financial administration experience who is interested in growing with an established company. You will work closely with leadership and the sales team to ensure smooth financial workflows and efficient office operations.

About Blanc Display Group

Blanc Display Group is a leading manufacturer of signage, displays, and point-of-purchase solutions for the retail industry. With over 25 years of experience, we partner with some of the largest grocery and retail chains in the country to deliver high-quality, reliable solutions at scale.

We are a stable, established company with long-standing customer relationships and a clear focus on execution, accuracy, and professionalism. Our team values accountability, organization, and people who take pride in doing things the right way.

Key Responsibilities

Finance & Accounting

●       Process vendor bills, customer invoices, and payments in QuickBooks

●       Manage accounts payable and accounts receivable functions

●       Record deposits, credit card payments, credits, and collections activity

●       Respond to customer and vendor billing inquiries

Order & Customer Support

●       Create and maintain job and order folders

●       Upload invoices to customer portals

●       Update order and invoice tracking reports

Office Operations

●       Answer and route incoming phone calls

●       Manage mail, fax distribution, and general office coordination

●       Order office supplies and maintain organized shared workspaces

A Typical Day

●       Review invoices, payments, and deposits

●       Process bills and customer invoices in QuickBooks

●       Update tracking reports and job folders

●       Communicate with customers, vendors, and internal team members

●       Maintain office organization and administrative flow

Growth Opportunity

This position offers a clear path for advancement. As the company grows, this role may expand into a Senior Office, Finance, or Operations Management position, with corresponding increases in responsibility and compensation.

We believe strong performers should grow financially as they take on more ownership.

Qualifications

●       Experience in accounts payable, accounts receivable, bookkeeping, or financial administration

●       Proficiency in QuickBooks

●       Strong organizational skills and attention to detail

●       Ability to manage multiple priorities effectively

●       Professional written and verbal communication skills

●       Proficiency with Microsoft Office (Excel, Word, Outlook)

Why Join Blanc Display Group

●       Established company with over 25 years in the industry

●       Trusted partner to major national grocery and retail chains

●       Stable, professional work environment

●       Direct collaboration with leadership

●       Clear opportunity for long-term growth and increased earnings

Location: Dover, NJ (In-Office)

Compensation: $21.00 per hour to start (based on experience, with growth opportunity).

Interested candidates are encouraged to apply and share why this role aligns with their experience and career goals.

Please email resume and cover letter to Thea Smyth at tsmyth@blancind.com

Thank you.