Part-Time Administrative Support, Institutional Advancement

Description

Provides administrative support to the Institutional Advancement Division, including the Bladen Community College Foundation, marketing, recruitment, and printshop.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain donor and marketing contact lists to include research and updating of both email, physical addresses and phone numbers.
• Admits students to the food pantry and updates Adviso following pantry access.
• Serves as back-up for data entry and file maintenance for confidential gift records and donor management files.
• Checks and disseminates mail daily, prepares donor acknowledgement letters for the Foundation in the absence of the administrative assistant.
• Send communications through Constant Contact and Shape software.
• Visits area businesses and organizations to distribute marketing materials or hang posters and signs.
• Assist with parade set-up to include float repairs.
• Assists with coordination of the Foundation, marketing, and recruitment events, including picking up food and supplies, set-up and breakdown of events.
• Learn how to use all Printshop machines and assist with production as needed.
• Deliver paper and print jobs across campus as needed.
• Upload messages to the marquee.
• Assist with photography.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES
None.

Typical Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Minimum Associate degree (AA) from an accredited institution in office administration or business administration or related field. Must have good to excellent computer and office application skills, and basic accounting.

LANGUAGE SKILLS
Ability to read and interpret documents, operating and maintenance instructions, procedure manuals and examinations. Ability to write routine reports and correspondence. Ability to speak effectively and professionally to students, faculty or other visitors to the campus. Ability to speak Spanish preferred.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole number, common fractions, and decimals.

REASONING ABILITY

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS
To perform this job successfully, an individual should have knowledge of Microsoft Office Products and the ability to learn other software as needed.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. May also be required to lift, pull, or push tables, chairs or other equipment for event set-up and takedown.
The Bladen Community College Foundation hosts events that are sometimes held in the evenings and the weekend. Employees must be willing to assist during these times.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is typical of an office setting.