What are the responsibilities and job description for the Senior Records Specialist (DISA) position at BlackFish Federal?
Position Summary
Senior Records Specialist will support DISA's records management and automatic declassification mission. Depending on assignment, this senior-level professional serves either as a Senior Records Specialist at DISA Fort Meade -- leading document processing, digitization, and disposition activities -- or as a Senior Declassification Reviewer at the NARA Interagency Referral Center, conducting page-by-page classified record reviews under Executive Order 13526.
The successful candidate brings advanced expertise in document management, classified records handling, and quality control, serving as a senior practitioner who ensures accuracy, consistency, and compliance across high-volume records operations. This individual mentors junior specialists, resolves complex document determinations, and helps meet demanding production and accuracy standards in a secure environment.
This is a full-time, on-site position at a secure government facility (Fort Meade and/or NARA Archives II). An active Top Secret clearance with SCI eligibility and U.S. citizenship are required. For declassification-assigned positions, HRRDR certification and the ability to maintain CNWDI/RD/FRD access are required.
Key Responsibilities
- Lead document management, scanning, indexing, metadata tagging, and quality control activities for physical and electronic records.
- (Declassification assignment) Conduct page-by-page reviews of classified records, identify equities of other agencies, prepare referral packages, and process determinations for Restricted Data (RD) and Formerly Restricted Data (FRD) in compliance with EO 13526.
- (Declassification assignment) Update the Document Declassification Support System (DDSS) and contribute research toward the DISA Declassification Guide.
- Help meet the minimum production standard of 20,000 records reviewed annually at 95% accuracy with zero security infractions.
- Ensure proper identification, labeling, retrieval, and secure handling of records and archival materials.
- Provide senior-level guidance and quality review to junior document management specialists.
- Prepare status updates, page-count reports, and referral reports as required.
Required Qualifications
- Clearance: Active Top Secret clearance with SCI eligibility (favorably adjudicated Tier 5); U.S. citizen.
- At least 5 years' experience in document management, records processing, or classified records review.
- Strong knowledge of records handling, indexing, digitization, and quality control processes.
- Ability to lift up to 50 pounds and perform duties in cold-temperature archival storage environments (declassification assignment).
- Strong attention to detail and demonstrated accuracy in high-volume records operations.
Preferred Qualifications
- HRRDR (Historical Records Restricted Data Reviewers) certification -- required for declassification-assigned positions.
- Experience with EO 13526 declassification, RD/FRD referrals, and the NARA Interagency Referral Center (IRC).
- Familiarity with DDSS, NARA ERA/ARCIS, and SharePoint Online.
- Prior experience supporting DISA, NARA, or an IC-agency declassification/records program.
Education
- Bachelor's degree in a related field (advanced degree or equivalent experience substitutions may apply).
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.