Event Coordinator

Job Summary
We are seeking a dynamic and energetic Event Coordinator to lead the planning, organization, and execution of a wide range of events. This role is vital in creating memorable experiences for clients and guests by managing all aspects of event logistics, vendor relationships, and customer service. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, creativity, and a passion for hospitality. As an Event Coordinator, you will play a key role in ensuring each event runs smoothly from start to finish, delivering outstanding service and exceeding expectations.

Responsibilities

• Collaborate with clients to understand their event goals and develop comprehensive plans aligned with their vision.
• Negotiate contracts with vendors, venues, caterers, and entertainment providers to secure the best terms and value.
• Coordinate all event details including venue selection, catering arrangements, décor, entertainment, and technical requirements.
• Manage budgets meticulously, tracking expenses and optimizing resources to maximize event impact while controlling costs.
• Oversee event marketing efforts to promote events effectively through various channels and attract target audiences.
• Execute event setup and breakdown efficiently, ensuring all elements are in place for a seamless experience.
• Provide exceptional guest services during events, addressing any issues promptly to maintain high satisfaction levels.
• Upsell additional services or packages to clients during planning stages or at the event itself to enhance revenue opportunities.
• Maintain strong communication with clients, vendors, and team members throughout the planning process to ensure alignment.
• Conduct post-event evaluations to gather feedback and identify areas for improvement for future events.

Qualifications

• Proven experience in event planning or management within hospitality, hotel, restaurant, or banquet environments.
• Strong negotiation skills with the ability to secure favorable contracts and vendor agreements.
• Excellent marketing knowledge with experience in event marketing strategies to boost attendance and visibility.
• Demonstrated ability in upselling services or products to increase revenue streams.
• Exceptional organizational skills with keen attention to detail and time management capabilities.
• Customer service-oriented mindset with excellent communication skills for liaising with clients and guests.
• Experience managing budgets, contracts, catering arrangements, and banquet logistics.
• Familiarity with events management software or tools is preferred.
• Background in hospitality or restaurant operations enhances understanding of guest services and hospitality standards.
• Ability to handle multiple projects simultaneously while maintaining professionalism under pressure. Join us as an Event Coordinator where your enthusiasm fuels unforgettable experiences! Bring your expertise in planning, negotiation, marketing, and customer service to create extraordinary events that leave lasting impressions. We’re committed to supporting your growth as you deliver excellence at every step!

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Health insurance
• Paid time off

Work Location: In person

Salary : $20 - $25