Billing Assistant

A forward-thinking, collaborative, and creative law firm seeks an experienced billing assistant to round out our growing team. Our guiding principle is to foster an inclusive and rewarding work environment that inspires excellence. Our people can drive us forward, and we are looking for candidates who both meet our qualifications and comfortably fit our culture of caring deeply, continuously learning, respecting diverse perspectives, and having fun together while working hard. Candidates should think strategically and must work well as a team, as well as possess experience and skills in serving our team’s needs successfully. Competitive salary and benefits packages, including medical/dental/vision, 401K, and allowance for gym membership. Hybrid position is based on required training period.

Key Responsibilities:

• Supporting all billing operations of the firm.
• Manage the initial setup of clients, matters, and timekeepers for electronic billing platforms, ensuring all data is entered accurately.
• Researching and responding to inquiries from attorneys and support staff related to billing and budgets.
• Entering billable vendor invoices according to client billing guidelines
• Reviewing, editing, finalizing, and submission of pre-bills.
• Reviewing and verifying the accuracy of supporting documentation as required
• Process electronic files for invoice submissions, including the preparation and validation of LEDES files and other electronic formats.
• Submission of electronic invoices through various e-billing systems (both external websites and Billblast).
• Maintain and update electronic billing systems to ensure accurate data flow and compliance with client billing requirements, including budget submission and tracking.
• Troubleshoot and resolve issues related to electronic billing submissions, such as rejected invoices or system errors.
• Handling appeals for billing entry reductions and rejections.

Qualifications:

• 2 years legal billing/electronic billing experience a must, including proficiency navigating various electronic billing websites (including but not limited to Legal-X, Legal eXchange, Quovant, etc.)
• Aderant experience preferred – Total office and BillBlast
• Excellent organizational, time management and verbal and written communication skills
• Ability to work independently and within a team environment
• Strong analytical, problem-solving and productivity skills with attention to detail
• Ability to maintain confidentiality, and to exercise discretion and good judgment
• Proficiency in Microsoft Office applications, including proficiency in spreadsheet and database programs