What are the responsibilities and job description for the Legal Assistant - Mortgage Document Preparation and Examination position at Black, Mann & Graham LLP?
The Firm. Black, Mann & Graham, L.L.P. was formed in 2000 to represent mortgage lenders throughout the United States. Since then, the firm has become an industry leader in the preparation of loan documents, regulatory compliance matters, and loan fulfillment services. With team members reporting to offices in Flower Mound, Dallas, and Houston, our clients include hundreds of mortgage bankers, mortgage brokers, banking associates, thrift institutions, and credit unions.
Black, Mann & Graham has been recognized by Top Workplaces as a Best Place to Work in Houston and Dallas-Fort Worth.
Additional information about the firm may be found by visiting our website and by following us on LinkedIn and Facebook.
The Position:
The Firm is seeking a Document Preparation and Examination Legal Assistant to join its Dallas office. The individual will assist in the preparation and review of residential mortgage documents (primarily Texas). Specifically, duties include:
- Receive, log, and evaluate requests by mortgage lenders to prepare/review loan documents and supporting documents needed to insure adequate lien protection;
- Review title commitments and surveys, identify issues and note findings or discuss with lender closers
- Input, draft, and distribute loan documents or supplemental documents to closing agent or lender
- Identify and log any discrepancies, missing documents, or issues within loan files, escalating complex problems to attorneys for review.
- Answer follow up calls or emails related to files
In office requirements. After a period of in-office training, this position will transition to a hybrid work schedule.
Requirements:
- Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Paralegal Studies, Business Administration, or a related field preferred.
- Experience: Minimum of 2–3 years of experience in mortgage processing, loan documentation, or a similar role is required. Previous experience in a mortgage documentation role at a real estate law firm preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with legal or loan origination software and document preparation systems is required.
- Attention to Detail: Exceptional analytical skills and meticulous attention to detail are critical for identifying errors in complex financial and legal documents.
- Organizational Skills: Must possess strong organizational and time-management skills to handle a high-volume pipeline and meet strict deadlines.
- Communication: Excellent written and verbal communication skills, with a professional and client-focused demeanor.
- Compliance Knowledge: In-depth knowledge of mortgage lending regulations and compliance standards is highly preferred.
Compensation. Compensation to commensurate with experience.
Benefits. Full suite of benefits including medical, dental, 401K plan, etc. More information available upon request.