What are the responsibilities and job description for the Fleet Coordinator position at Black Label Services Inc?
Description
POSITION SUMMARY
The Fleet Coordinator will be responsible for supporting the fleet activities of all BLS and BLSE assets. The Fleet Coordinator will coordinate the procurement and decommissioning of all vehicles & equipment, license and register all vehicles and prepare each vehicle prior to assigning it to the employee. The Fleet Coordinator must have excellent communication skills, be organized and detail oriented.
Requirements
ROLE AND RESPONSIBILITIES
- Oversee the company vehicle fleet, including procurement and decommissioning of vehicles; ensure that vehicles are being cleaned, repaired, and maintained.
- Coordinate purchase/lease of all new vehicles/equipment
- Works with DMV to obtain license plates/renewals
- Assign vehicles/fuel cards to new employees
- Add/remove vehicles from fleet as needed
- Maintain equipment lists including vehicle assignments and any DOT records
- Oversee reporting to local authorities in the event of accidents, theft, or other criminal activity.
- Answer calls, schedule appointments and follow-up with repair facilities regarding outstanding maintenance items.
- Understand warranty programs and coordinate invoices/repair orders to align with any work performed pertaining to the warranty.
- Participate in initiatives and strategies in reducing costs and creating efficiencies regarding the equipment and processes to track
- Maintain professional relationships with vendors
- Work with vendors to negotiate competitive pricing for services
- Perform other duties as assigned
QUALIFICATIONS AND EDUCATION REQUIREMENTS
COMPETENCIES
- Safety-first mindset and commitment to zero-injury culture.
- Strong organizational and time management skills with the ability to manage multiple vehicles, drivers, and schedules
- Understanding of fleet maintenance practices, vehicle lifecycles, and service intervals
- Knowledge of DOT compliance, vehicle inspections, and regulatory recordkeeping
- Ability to track and analyze vehicle usage, fuel consumption, and cost efficiency
- Familiarity with GPS tracking systems, telematics, and fleet software platforms
- Excellent problem-solving skills, particularly in routing, scheduling, and emergency response logistics
- Ability to coordinate repairs and maintenance schedules without impacting operational performance
- Experience with vendor management for vehicle leasing, servicing, or parts procurement
- Self-starter, ability to work independently or as part of a team
- Tactful and mature demeanor with well-developed interpersonal skills including the ability to work well with diverse personalities
EDUCATION, EXPERIENCE, CERTIFICATIONS
- High school diploma or equivalent
- Valid Driver’s License & clean driving record; CDL license helpful but not required
- Familiarity with Microsoft Office suite of applications (Word/Excel/Outlook)
- Able to speak, write, and read English
- Able to lift, push, pull, and move at least 60 pounds
Salary : $60,000 - $75,000