What are the responsibilities and job description for the Administrative Assistant position at Black Jack Air and Mechanical?
Company Description Based in Sarasota, FL and serving the area since 2009, the company specializes in commercial HVAC services and custom home climate solutions. Recognized as the #1 luxury property A/C contractor in Sarasota, the team focuses on high-quality workmanship and reliable service for residential and commercial clients. Applicants can expect to join a company that values professionalism, customer satisfaction, and long-term client relationships. The organization offers an environment where attention to detail and responsive service are central to its operations.
Role Description The Administrative Assistant role is a part-time, on-site position located in Sarasota, FL. This role supports day-to-day office operations by handling incoming calls, scheduling appointments, and maintaining organized records for HVAC and custom home projects. Responsibilities include managing correspondence, assisting with document preparation, updating customer information, and providing general clerical support to leadership and field teams. The Administrative Assistant will also help coordinate service estimates, follow up with clients, and ensure smooth communication between technicians, vendors, and customers.
Qualifications
Role Description The Administrative Assistant role is a part-time, on-site position located in Sarasota, FL. This role supports day-to-day office operations by handling incoming calls, scheduling appointments, and maintaining organized records for HVAC and custom home projects. Responsibilities include managing correspondence, assisting with document preparation, updating customer information, and providing general clerical support to leadership and field teams. The Administrative Assistant will also help coordinate service estimates, follow up with clients, and ensure smooth communication between technicians, vendors, and customers.
Qualifications
- Candidates should possess strong Administrative Assistance skills, including organizing files, managing schedules, and supporting daily office workflows.
- Candidates should possess effective Phone Etiquette and Communication skills, with a professional demeanor when interacting with clients, vendors, and team members.
- Candidates should possess Executive Administrative Assistance capabilities, such as preparing documents, handling confidential information, and supporting management tasks.
- Candidates should possess solid Clerical Skills, including data entry, document formatting, and basic office software proficiency.
- Additional beneficial qualifications include prior experience in a service-based or construction/HVAC environment, familiarity with scheduling or CRM software, reliability and attention to detail, and a high school diploma or equivalent.