HR Specialist

General Information & Responsibilities

The HR Specialist - Talent Acquisition position is a fast-paced role that requires strong organizational and prioritization skills, the ability to quickly adjust and re-prioritize tasks when daily work is interrupted, and strong communication skills to effectively partner with candidates, hiring managers, and internal stakeholders.

This role is responsible for managing the full-cycle recruitment process for faculty, staff and student worker positions. This includes partnering with hiring managers to assess workforce needs; developing and posting job requisitions; sourcing candidates through multiple channels; screening applications, coordinating and participating and facilitating interviews, extending and negotiating offers in accordance with established guidelines; assisting with the preparation and completion of new-hire paperwork and attend career fairs to promote BHC.

The HR Specialist also oversees background checks, credential verification, and other pre-employment requirements, ensuring all hiring steps are completed accurately and in a timely manner. This role ensures a smooth and positive onboarding experience by coordinating pre-employment appointments, supporting orientation sessions, and serving as a primary point of contact for new hires and hiring managers throughout the hiring and onboarding process.

Additionally, the HR Specialist maintains compliance with accurate recruitment records, tracks recruitment metrics, ensures compliance with applicable employment laws, organizational policies, and Collective Bargaining Agreements (CBAs), and contributes to continuous improvement of recruitment processes. Close collaboration with the hiring managers and HR partners is essential to ensure consistent, equitable, and compliant hiring practices aligned with departmental and organizational goals.

Description of Duties

DESCRIPTION OF ESSENTIAL DUTIES:

1. Manages Full Cycle Recruitment, the Pre-Employment and Pre-Onboarding processes.

2. Rotates to BHC East Campus for recruitment purposes, directed by the HR Director.

3. Tracks staffing needs and communicates effectively and efficiently with candidates and Hiring Managers throughout the recruitment process.

4. Identifies recruitment opportunities for advertising and partners internally with BHC Marketing Department.

5. Attend local career fairs to promote BHC as a Great Place to Work.

6. Responsible for re-grading new and existing job descriptions.

7. Responsible for New Hire and Rehire data entry with HRIS.

8. Assists with the Dual Credit process.

9. Responsible for tracking recruitment related expenses and submitting necessary documentation/disbursement forms

10. Maintain and post College Org Chart on a quarterly basis.

11. Manages the MVR annual process.

12. Manages the Service Award Program.

13. Able to lead, implement and execute strategic recruitment goals in a timely manner.

14. Preps recruitment material and KPI metrics for Executive Team, Board of Trustees, and others as requested.

15. Backup for FLAC (Faculty Load & Compensation).

16. Participate and provide necessary recruitment data for audit purposes.

17. Responsible for the accurate retention of new hire transcripts in compliance with ICCB requirement.

18. Safeguards confidential oral and written personnel information in compliance with HIPAA, EEOC, ADA, FLSA, FMLA, and other applicable federal and state laws and guidelines; sends confidential information and documents, both paper and electronic, by secure means at all times.

19. Knowledge of Collective Bargaining Agreements (CBA), employee handbooks, state and federal guidelines and recruitment and onboarding policies and procedures.

DESCRIPTION OF OTHER DUTIES:

1. Assists other HR staff as needed.

2. Assists the Director of Human Resources with developing and updating recruitment and talent acquisition-related policies and procedures.

3. Partners with employees and supervisory staff regarding employment matters and other work-related matters as needed.

4. Performs other HR job-related duties as assigned.

OVERALL ACOUNTABILITIES:

a. Demonstrates BHC core values.

b. Accuracy and efficiency of work.

c. Ability to work cooperatively with co-workers.

d. Ability to communicate in pleasant manner with employees, students, vendors, and general public.

e. Maintains an ongoing working knowledge of job-related laws, regulations, bargaining agreements, handbooks, software, and systems.

f. Maintains confidentiality and security of all records and information.

PRINCIPAL WORKING RELATIONSHIPS:

• Able to adapt quickly, effectively prioritize tasks, and work efficiently in a fast-paced environment.
• Works directly with Director of Human Resources, and cooperatively with all Human Resources Department staff.
• Works closely and cooperatively with other departments including Marketing, Finance and Payroll.
• Maintains a good working relationship with all College personnel.
• Works cooperatively with the general public.

Education & Experience

EDUCATION AND EXPERIENCE: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.)

• Associate's degree or 60 credit hours of college coursework required.
• Job related certification and/or comparable post-secondary education or ability to obtain within one year of hire date is required.
• Previous Human Resources experience required, with exposure to multiple HR functional areas such as employee relations, onboarding, benefits administration, HR operations, and/or payroll etc. Direct talent acquisition or recruitment experience is preferred but not required.
• Previous experience working with an applicant tracking system preferred.
• Intermediate level ability with Microsoft Office required.
• Ability to work well with people of a diverse background in a friendly, respectful manner.
• Must be able to maintain confidentiality.
• Strong communication and organizational skills required.
• Ability to travel to career fairs and to other BHC locations as required.
• Valid driver's license required.

Candidates with a strong HR or Payroll background and a willingness to develop recruitment expertise will be considered.

The above statements reflect the general details necessary to describe the principle functions of the described job; it is not an all-encompassing statement of all the work requirements that may be necessary to perform the job.

Supplemental Information

Black Hawk College does not sponsor employment visas.

Black Hawk College is an AA/EEO employer.

While you contribute your talent and enthusiasm to BHC, as an eligible employee you will have access to outstanding health benefits, ample time off, a pension plan, educational opportunities, and much more. In this section, you will find an overview of our comprehensive and generous benefit programs. Be sure to check out the Compensation section as well.

Core Benefits

Medical

Prescription Drug Plan

Mail Order Pharmacy

Dental

Vision

Basic Life Insurance

Tuition Waiver

Employee Assistance Program

Long-Term Disability

Flexible Spending Account (FSA)/Dependent Care Account (DCA)

Paid Holidays

Sick Leave

Vacation

Personal Days

Retirement Pension Plans

State University Retirement System of Illinois (SURS): Employees working in a regular and continuous position or one in which services are expected to be rendered on a continuous basis for at least four months or one academic term, whichever is less, may be eligible to enroll in SURS. To learn more about SURS, visit

Optional 403b Tax-Deferred Investment Program: Employees may set up a 403b plan through Empower Retirement.