What are the responsibilities and job description for the Payroll Administrator I position at Black Box Careers?
The Payroll Associate is responsible for processing weekly & biweekly payroll accurately and on time while ensuring compliance with federal, state, and company policies. This role involves validating time entries, reconciling payroll data, supporting union payroll, certified payroll , and resolving employee pay discrepancies. The associate works closely with operations, HR, and finance teams to ensure accurate headcount and labor reporting. Strong attention to detail, confidentiality, and knowledge of payroll systems (e.g., Kronos/UKG and ADP) are essential. This role plays a key part in maintaining payroll accuracy, compliance, and timely employee compensation in a high-volume, fast-paced environment.
Position Details:
Hourly position based upon experience & skill level
Contract with possible contract extension or hire
Standard work hours: Mon-Fri 7:00am-4:00pm
Location: Fully Onsite - Client Site Holly Ridge, LA
Key Responsibilities:
- Ability to apply payroll principles and procedures related to state and federal labor laws to appropriately calculate pay.
- Versed in all aspects of multi-state pay practices and multi-state labor laws applying knowledge of wage taxation to effectively compute appropriate tax withholding for regular and supplemental pay calculations.
- Versed in full-cycle payroll processing that includes a multi-trade union workforce
- Monitors system updates for changes in work and residency locations to ensure correct jurisdiction and municipalities are appropriately set up.
- Ability to apply knowledge in identifying and reconciling all withholding tax issues for the correct allocation of taxable wages by appropriate jurisdictions to ensure compliance.
- Independently processes accurate pay processing for weekly and biweekly payrolls according to processing schedules ensuring SOX compliance.
- Applies knowledge of pay reconciliation practices ensuring SOX compliance prior to file transmission.
- Analyzes and processes confidential payroll information in the production of payroll checks while maintaining confidentiality and judgment in safeguarding the procurement of information for audits.
- Applies knowledge of wage garnishment processing and laws associated with the different types of wage withholding orders received including research and resolution.
- Prepare, upload, and submit reporting for 401K and HSA filings
- Researches and resolves payroll inquiries and discrepancies timely.
- Processes on-demand payments as needed.
- Reconciles year-end W2s and produces W2Cs when required.
- Maintains a variety of payroll information, files and records to provide up-to-date reference and audit trail for compliance.
- Completes other projects and special assignments as requested by Payroll Manager and/or Senior Management.
Professional Experience
- Associate’s degree or equivalent training and education.
- Three to five years of experience processing multi-state payroll for 1,000 employees
- Union and/or Certified payroll
- Canadian payroll experience is preferred.
- Working knowledge of payroll taxes at federal, state and local levels.
- Experience using ADP Workforce Now, Kronos, Oracle and/or similar payroll platforms.
- High degree of accuracy and detail orientation required.
- Proficient in MS Office with strong Excel skills (vlookups and pivot tables).
- Strong work ethic and team player.
- Ability to deal sensitively with confidential material and information.
- Strong interpersonal (verbal and written) communication skills.
This job description is designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the employee; it is not meant to be all-inclusive for any one position. Job responsibilities and requirements are subject to change at any time due to business conditions or any other reason.