Executive Assistant to Chief Executive Officer

Company Description

Black Bear is one of the world’s leading independent studios, producing and releasing the highest quality films across all genres. Founded in 2011, with offices in Santa Monica and London, the studio is behind a diversified slate that blends critically acclaimed, filmmaker-driven fare with broadly commercial action and genre titles. The company directly distributes films in the U.S., U.K., Ireland, and Canada. Black Bear’s original films include Academy Award nominees Train Dreams, The Imitation Game, Sing Sing, Nyad, and Mudbound, as well as Guy Ritchie’s The Ministry of Ungentlemanly Warfare, Craig Gillespie’s Dumb Money, J Blakeson’s I Care a Lot, and David Ayer’s A Working Man, and Ric Roman Waugh's Shelter currently in release.

Role Description

This is a full-time, on-site position located in Black Bear's Santa Monica, CA. The Executive Assistant to the Chief Executive Officer is one of two assistants responsible for providing high-level administrative and executive support to the CEO. Tasks include managing the CEO's business and personal calendar, scheduling meetings and appointments, coordinating travel arrangements, managing correspondences, and ensuring timely attention by the CEO to all business and personal matters, and ensuring the CEO's proper prioritization of same. The role also involves maintaining an efficient and organized office environment, handling incoming and outgoing calls for the CEO and managing the CEO's call sheet, representing the CEO in internal and external communications, and assisting in day-to-day operational activities as required. The ideal candidate will serve as a trusted point of contact for the CEO and all executives within the organization, and will have tact, discretion, a sense of humor, and immaculate organizational and communication skills.

Note: This position is not a creative role, and future advancement, if any, will be within an administrative, operational or chief-of-staff capacity.

Qualifications

• Minimum 3 years executive assistant experience on a high volume desk, ideally at C-Suite level
• Experience and confidence with phones, scheduling, drafting, organization, and managing an executive's day-to-day workflow.
• Exceptional organizational skills, attention to detail, and ability to prioritize
• Excellent written and verbal communication skills
• Ability to maintain a high degree of confidentiality and demonstrate high professional integrity
• A proactive mindset and an interest in solving problems, large and small
• Proficiency in office software (e.g., MS Office Suite, Teams, Zoom, Sharepoint, Airtable, Slack etc.)
• A team mindset, willing to work collaboratively within CEO's office alongside another assistant, and with the other stakeholders at Black Bear.
• Bachelor's degree or equivalent experience preferred
• Familiarity with the entertainment industry is a key advantage, but not a prerequisite

Salary:

The salary for this position ranges from $70,304 - $100,000