Human Resources Administrator

An HR Admin supports the organization by performing various HR functions, such as maintaining employee records, coordinating onboarding processes, and serving as a point of contact for employee inquiries. They manage administrative tasks, assist with recruitment, and ensure compliance with labor laws. Additionally, they coordinate training sessions and handle HR-related inquiries and documentation. Key skills for this role include strong organizational abilities, effective communication, attention to detail, and proficiency in HRIS software.

Position Duties and Responsibilities

• Record keeping: Maintain and update accurate employee records, including personal information, employment history, and benefits enrollment.
• Onboarding and offboarding: Assist with the onboarding process for new hires, which includes completing paperwork and coordinating orientations.
• Employee support: Serve as the first point of contact for employees with questions about HR policies, benefits, or procedures.
• Documentation: Create, update, and communicate employee handbooks, offer letters, and other HR-related documents.
• Compliance: Ensure compliance with labor laws and company policies.
• Recruitment support: Assist recruiters by coordinating interviews and managing candidate communications.
• Data management: Use Paylocity and other software to manage HR operations and analyze HR data.
• Recruitment and onboarding: Assist with posting job ads, scheduling interviews, conducting background and reference checks, and managing new-employee orientation.
• Training and development: Help coordinate training programs, find sites, and distribute materials.
• Employee relations: Assist with maintaining a positive workplace environment and resolving employee disputes.
• Administrative tasks: Handle general HR office work, including filing, data entry, and preparing reports.

Qualifications

• Organizational skills: Strong ability to manage multiple tasks, prioritize, and meet deadlines.
• Communication skills: Excellent verbal and written communication, with the ability to interact with employees at all levels.
• Discretion: Ability to handle confidential information with professionalism and discretion.
• Technical proficiency: Experience with Microsoft Office Suite and Paylocity software.
• Knowledge: Familiarity with HR policies, procedures, and basic employment laws.
• Education: A high school diploma is typically required, with a bachelor's degree in a related field being preferred.
• Experience: 1–3 years of experience in HR administration or a related field is often desired.

Certificates, Licenses, Registrations

• Associate Professional in Human Resources (aPHR)
• Professional in Human Resources (PHR)
• Bachelors in HR or business desired but not required.
• SHRM certification desired but not required.