Executive Assistant

Company: BJC HealthCare

Location: Remote – United States

Job Type: Full-Time

Department: Executive Administration

Schedule: Monday–Friday

Experience Level: Mid-Senior Level

Salary Range: $82,000 – $108,000 annually comprehensive benefits package

About BJC HealthCare

BJC HealthCare is one of the largest nonprofit healthcare organizations in the United States, committed to delivering exceptional healthcare services, operational excellence, and compassionate patient care. Our organization supports hospitals, specialty care facilities, and healthcare professionals dedicated to improving lives and strengthening communities.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to senior leadership. This fully remote position is ideal for an experienced professional who excels in executive coordination, communication, calendar management, and confidential administrative support within a fast-paced healthcare environment.

Job Summary

BJC HealthCare is seeking an experienced Executive Assistant to support executive leadership by managing daily administrative operations, coordinating meetings, organizing communications, and ensuring efficient workflow management. This role requires exceptional organizational abilities, professionalism, discretion, and the ability to manage multiple priorities independently.

The ideal candidate possesses outstanding communication skills, advanced administrative experience, and the ability to build strong working relationships across departments while maintaining confidentiality and operational efficiency.

This fully remote role offers an exciting opportunity to contribute to one of the nation’s leading healthcare organizations while supporting strategic initiatives and executive operations from anywhere within the United States.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to executive leadership and senior management teams.
• Manage complex calendars, scheduling, appointments, and executive meetings across multiple time zones.
• Coordinate virtual meetings, conference calls, presentations, and executive events.
• Prepare reports, presentations, meeting agendas, correspondence, and executive communications.
• Screen and prioritize incoming communications, emails, and requests.
• Maintain confidentiality regarding sensitive company, employee, and operational information.
  
  

Operations & Coordination

• Organize travel arrangements, expense reports, and executive itineraries when required.
• Assist with project coordination, departmental initiatives, and operational planning.
• Track deadlines, follow-ups, action items, and executive priorities.
• Support onboarding coordination, vendor communications, and administrative documentation.
• Maintain accurate digital records, files, and reporting systems.
• Collaborate cross-functionally with internal departments and external stakeholders.
  
  

Communication & Administrative Management

• Draft and edit professional correspondence and internal communications.
• Ensure timely communication between leadership teams and departments.
• Support executive decision-making by gathering information and preparing documentation.
• Coordinate confidential files, records management, and administrative compliance tasks.
• Assist with process improvements and workflow optimization initiatives.
  
  

Quality & Professional Standards

• Demonstrate professionalism, discretion, and strong judgment in all interactions.
• Ensure administrative processes align with organizational standards and operational policies.
• Maintain strong attention to detail, accuracy, and organizational efficiency.
• Stay current with administrative technologies, communication tools, and remote collaboration platforms.
  
  

Required Qualifications

• Bachelor’s degree in Business Administration, Communications, Healthcare Administration, or related field preferred.
• 3 years of Executive Assistant, Administrative Assistant, or senior administrative support experience.
• Experience supporting executive leadership or senior management teams.
• Strong proficiency with Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organizational, multitasking, and time management abilities.
• Strong written and verbal communication skills.
• Ability to manage confidential information with professionalism and discretion.
• Ability to work independently in a remote environment while meeting deadlines.
  
  

Preferred Qualifications

• Experience in healthcare, corporate, nonprofit, or large enterprise environments.
• Experience with remote executive support and virtual collaboration tools.
• Familiarity with project management software and scheduling platforms.
• Knowledge of healthcare administration or healthcare operations preferred.
• Experience coordinating executive-level presentations and reporting.
  
  

Technical Skills

• Executive Calendar Management
• Administrative Support
• Microsoft Office Suite
• Virtual Meeting Coordination
• Executive Communications
• Travel Coordination
• Expense Reporting
• Data Entry & Reporting
• Business Operations Support
• Document Management
• Scheduling & Organization
• Confidential Records Management
• Project Coordination
• Remote Collaboration Tools
  
  

Soft Skills

• Professional communication
• Attention to detail
• Organizational leadership
• Problem-solving
• Time management
• Confidentiality and discretion
• Adaptability
• Relationship management
• Critical thinking
• Multitasking abilities
  
  

Compensation & Benefits

• Competitive annual salary: $82,000 – $108,000 based on experience and qualifications
• Annual performance bonus opportunities
• Medical, dental, and vision insurance
• 401(k) retirement savings with employer match
• Paid vacation, sick leave, and company holidays
• Tuition reimbursement and career development programs
• Fully remote work opportunity within the United States
• Employee wellness initiatives and mental health support
• Professional development opportunities and advancement potential
• Inclusive and collaborative workplace culture
  
  

Why Join BJC HealthCare?

• Work remotely for one of the nation’s leading healthcare organizations
• Support executive leadership and high-impact organizational initiatives
• Competitive compensation and comprehensive benefits package
• Opportunity for long-term career growth and professional development
• Collaborative and mission-driven workplace culture
• Meaningful work supporting healthcare operations and patient-centered care
  
  

USA Indeed Compliance Statement

This job posting follows current U.S. hiring and employment advertising guidelines commonly used on Indeed and other major job boards. BJC HealthCare provides equal employment opportunities and makes hiring decisions based on qualifications, merit, and business needs.

This posting avoids discriminatory language and complies with applicable federal employment laws including Equal Employment Opportunity (EEO) standards.

Applicants must be authorized to work in the United States. Candidates may work remotely from approved U.S. locations in accordance with company policies and applicable employment laws.

Reasonable accommodations may be provided during the application and interview process in accordance with the Americans with Disabilities Act (ADA).

Equal Opportunity Employer Statement

BJC HealthCare is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.