Accounts Receivable

Job Summary

We are seeking a detail-oriented and proactive Accounts Receivable to join our dynamic finance team.

Responsibilities

• Generate and review the TOTALogistix Freight Report to ensure all shipping documentation has been received from the Shipping Department.
• Verify freight charges and shipment quantities for accuracy prior to processing.
• Copy, scan, and distribute freight documentation to USA, BLS, Accounts Payable, and Accounts Receivable.
• Organize and reconcile all shipping black jackets to ensure documentation is complete and properly accounted for.
• Separate and maintain black jackets by USA and BZI accounts while managing BLS account files.
• Audit BLS job records against Label Traxx for accuracy and process customer invoices accordingly.
• Enter all invoices into Ariba following completion of the BLS invoicing process.
• Prepare and organize file folders for the following business day's workload.
• File and maintain records for all completed jobs in accordance with company filing procedures.
• Provide administrative support and assist with additional duties or special projects as assigned.

Qualifications

• High school diploma or GED required; Associate’s degree in Business Administration, Accounting, Logistics, or a related field preferred.
• 1–2 years of experience in administrative support, invoicing, accounts receivable/payable, shipping, logistics, or a related environment preferred.
• Strong attention to detail with the ability to accurately review freight charges, shipment quantities, invoices, and supporting documentation.
• Basic understanding of invoicing, shipping documentation, and general accounting processes preferred.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and other standard office applications.
• Experience with ERP, invoicing, shipping, or logistics systems preferred; experience with Label Traxx, Ariba, or TOTALogistix is a plus.
• Strong organizational and recordkeeping skills, with the ability to maintain accurate physical and electronic files.
• Ability to reconcile documentation and identify missing, incomplete, or inconsistent information.
• Strong data-entry skills with a high level of accuracy.
• Ability to prioritize daily tasks, manage repetitive processes, and meet established deadlines.
• Effective written and verbal communication skills and the ability to work collaboratively with Shipping, Accounts Payable, Accounts Receivable, and other internal departments.
• Ability to handle confidential financial and business information with discretion.
• Dependable, self-motivated, and able to work independently while also contributing effectively as part of a team.
• Willingness to support additional administrative duties and special projects as business needs require.

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $40,000 - $50,000