Parts Ordering Specialist

Department: Shop

Work Location: Mendota Heights, MN

Job type: Year-Round / Non-Union

Pay Type / Range:

Salary.  $[20.00] – $[28.00] per year (based on experience and qualifications)
(This pay range is a good-faith estimate of compensation for this role.)

Non-Union Benefits & Additional Information:

• Health Benefits include Medical, Vision, Dental, Pharmacy and Short-Term Disability (STD).
  • Additional Voluntary Health Benefits include Flex Savings Account (FSA).
• Company-Paid Benefits include Basic Term Life Insurance and Long-Term Disability (LTD).
• Retirement (Profit-Sharing Program) – eligibility after one year waiting period.
• Mental Health & Wellness Support provided through TEAM EAP.
• PTO Program covering all time away from work.
• Company paid holidays.
• Referral bonuses – earn rewards to help us recruit new talent.

Job Summary:

The Parts Ordering Specialist is responsible for sourcing, ordering, and managing parts inventory to support a diverse fleet of heavy equipment, on-road trucks, and construction operations including asphalt paving, grading, milling, concrete, and underground utilities. This role is critical to minimizing downtime, ensuring efficient field operations, and maintaining strong vendor partnerships.

Other Requirements: All candidates are required to pass a thorough Background Check, Physical and Drug Test.  References may also be checked. We participate in E-Verify.

Job Duties & Requirements:

Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions. 

Parts Sourcing & Procurement

• Source and order parts for a wide range of equipment, including:
• Asphalt paving equipment (pavers, rollers)
• Milling machines
• Grading equipment (dozers, graders, skid steers)
• Concrete equipment and tools
• Underground/utility equipment
• Heavy-duty trucks and trailers
• Identify correct parts quickly using manuals, systems, or vendor support
• Process purchase orders and ensure timely and accurate ordering

Inventory Management

• Maintain optimal inventory levels of critical and high-use parts across multiple equipment types
• Organize and track parts by category (fleet, shop, plant, job-specific, etc.)
• Monitor stock usage trends and adjust ordering patterns accordingly
• Conduct periodic inventory counts and reconcile discrepancies

Coordination with Operations & Maintenance

• Work closely with mechanics, shop supervisors, and field leaders to:
• Identify urgent and upcoming parts needs
• Prioritize orders based on operational impact
• Respond quickly to equipment breakdowns and emergency requests
• Support planning for seasonal work, large jobs, and shutdown maintenance

Vendor Management & Cost Control

• Build and maintain strong relationships with multiple vendors across equipment types
• Compare pricing, availability, and lead times to ensure best value
• Negotiate pricing where appropriate and identify cost-saving opportunities
• Track vendor performance (delivery reliability, quality, responsiveness)

Tracking & Documentation

• Maintain accurate records of:
• Orders, receipts, and invoices
• Part numbers and cross-references
• Vendor information and pricing
• Ensure proper coding/allocation of parts to jobs, departments, or cost centers

Process Improvement

• Identify opportunities to:
• Standardize commonly used parts
• Reduce duplicate or obsolete inventory
• Improve ordering efficiency and turnaround time
• Support implementation of systems (ERP, fleet management, or inventory tools) to streamline workflows

Preferred Education and Experience:

• Valid driver’s license with acceptable driving record
• Ability to operate pickup trucks or light‑duty vehicles safely
• 2–4 years experience in parts ordering, inventory, or maintenance support
• Strong familiarity with heavy equipment and/or diesel truck parts
• Ability to work in a fast-paced, multi-priority environment
• Strong organizational and problem-solving skills
• Proficiency with Excel and/or inventory management systems
• Mechanical background or ability to interpret parts diagrams
• Ability to follow instructions, prioritize tasks, and communicate clearly
• Dependable attendance and willingness to work flexible hours during construction season

Live up to our company Core Values:

• Safety - Safety in the workplace is a mutual responsibility of the employer, management and all employees. We have an expectation that all employees will play an active role in workplace safety and always promote a positive safety culture.
• Quality - Quality is the best business plan. It is an investment in our future.  Quality leads to consistency.  Consistency leads to happy employees, satisfied customers and a growing business.
• Respect - Respect at work is crucial as it promotes healthy relationships between coworkers and managers, as well as outside the organization. A respectful employee is a sign of a respectful organization and therefore creates a positive image of our company and our workplace. 
• Integrity - Real integrity is doing the right thing, whether someone realizes it or not. Displaying Integrity helps build trust and drives a certain level of expectation.  Integrity is choosing your thoughts and actions based on values rather than personal gain.
• Commitment - Commitment is the bond employee’s share with their organization and its employees. Committed employees bring exceptional value to the organization through their support, productivity, determination, reliability and quality.  Commitment shows and can be contagious. 

Company Information:

For more than 75 years, Bituminous Roadways has aspired to be your full-service asphalt pavement solutions provider, and contractor of choice, to both work for and with. We are a union contractor with a diverse workforce dedicated to safety, innovation, continual improvement, environmental stewardship and most importantly, superior customer service.

At Bituminous Roadways, we're energetic and passionate about what we do with an excellent reputation for performance and as a place to work.  Because of our continued growth, we seek qualified candidates who share our vision, values, and commitment to superior customer service.

More reasons to join BR:

• Family owned and operated
• Paid Training
• Advancement opportunities – we aim to promote within
• Family Oriented – Annual events

Bituminous Roadways, Inc. is committed to building a diverse workforce. We are proud to be an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, creed, religion, national origin, sex (including pregnancy, gender identity, and sexual orientation), marital status, familial status, age, disability, genetic information, status with regard to public assistance, veteran status, or any other characteristic protected by applicable law.