Bookkeeper

Job Description:  Bookkeeper

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QUALIFICATIONS:

1.      Express full agreement with Birth Choice’s (BC) Statement of Faith, Purpose Statement and Statement of Commitment

2.      Is dependable, stable, and capable of following through on commitments

3.      Maintains a consistent life-affirming philosophy

4.      Completion of applicable training

5.      Agree to have a Criminal Background Check

SKILLS:

1.      Advanced use of technology

2.      Bookkeeping

3.      Writing & reporting

4.      Organization & time management

5.      Effective communication, listening & presentation skills

6.      Independent work & team player

7.      Attention to detail

PROGRAM EXPERIENCE (Preferred but not required):

1.      Microsoft Office Suite: Outlook, Word, Excel, PowerPoint

2.      QuickBooks

3.      CDM

4.      Share Point

5.      Cool Focus

RESPONSIBILITIES:

The Bookkeeper provides information and financial expertise to enhance Birth Choice operations. Reports directly to the CEO through verbal and email communication, written reports and monthly budget meetings.

FINANCE

·        Manages affiliation members and dues

·        Recording payroll

·        Oversees credit card use, limits and charges, reporting fraudulent charges (weekly)

·        Manages workers compensation insurance and reports due annually

·        Posts all financial information into QuickBooks, overseen by the Board Treasurer

·        Maintains operational budget and accountability, payment of bills, annual reporting and tax information, maintains paper backup records for reconciliations

·        Produces/retrieves all related financial files as needed for board meetings and annual tax filings

·        Oversees and provides direction for Assistant Bookkeeper

·        Maintain Cool Focus donor records: create new ones as necessary, ensures all roles are correct

·        Input all online donations as contributions for donors in Cool Focus

·        Update subscriptions, contact information, credit card charges on all online accounts

·        Provide CEO monthly update with budget/financials, discuss overages/savings, add notes, year to date comparative analysis

·        Directs follow up on declined online donation transactions – update credit cards if needed

·        Cut checks for CEO to sign as necessary

·        Coordinate monthly donation tax receipts from Cool Focus (mailing from office)

·        Pay invoices as necessary or record automatic expenses

·        Enter all expenses, deposits, payments and transfers into QuickBooks

·        Record monthly online donations through CDM in various income categories

·        Reconcile Bank of America checking account

·        Keep all backup for reconciliations, checks, expenses, notices, filings, letters and communication

·        Send updated appeals donations, baby bottle drive donations, and virtual baby bottle program donations to CEO for Board meeting

·        Reconcile all financials for fundraising activities and events

·        Reconcile credit card & pay bill

·        Answers inquiries related to donors, finances and operational expenses

·        Maintain professional & technical knowledge by attending educational workshops & receiving applicable training for job responsibilities