HR Generalist - Payroll

Payroll Specialist/Human Resources Generalist

Classification: Exempt

Reports to: Human Resources Director

Direct Reports: N/A

Summary

The Payroll Specialist/HR Generalist is responsible for the processing of multi-state payroll (salaried and hourly) including computing wage and overtime payments, calculating and recording payroll deductions/additions, and processing terminations.  In addition to payroll duties, they are responsible for coordinating and implementing corporate HR policies, procedures, and practices while performing complex and confidential administrative functions to facilitate operations within Human Resources. This position will involve analyzing data and information, having the ability to work independently or in a team environment, preparing written letters and memos, critical thinking and using good judgment in decision making.

Essential Functions/Duties

1. Compile and transmit weekly and bi-weekly payroll data accurately. Ensure compliance with federal and state laws.
2. Prepare and/or accurately input data into the payroll system, post payroll adjustments such as taxes (Federal, State and Local), garnishments, commissions, bonuses, and benefit enrollments.
3. Research, analyze and resolve problems or questions presented by employees or managers utilizing knowledge of accepted payroll practices, company policy and the payroll system functionality.
4. Coordinate efforts between Payroll and Operations to ensure proper flow and maintenance of employee data (status and personnel changes, tax withholding, benefit deductions, etc.).
5. Administration, setup, and maintenance of HR Information System(s), including design, implementation, and training users on system components. This includes but is not limited to ADP.
6. Ensure management reports are provided as needed (e.g., weekly OT reports, headcount reports, Perfect Attendance Program, Monthly Lotto Incentive, etc).
7. Develop and implement procedures to improve efficiency and accuracy of payroll processes.
8. Responds to unemployment claims and supports the Workers Compensation Program.
9. Participates in HR policy, handbook and intranet content management. 
10. Facilitates timely reporting of employee relations issues while maintaining an appropriate balance between employee and management advocacy.
11. Facilitate new-employee orientation and ensure appropriate onboarding process of new employees including appropriate New Hire paperwork and the I-9/E-verify process.
12. Review qualifications of potential candidates responding to job postings and facilitate the coordination/selection process.

Competencies

1. Strong customer service and interpersonal skills with the ability to build relationships is required.
2. Proven ability to manage competing priorities and meet critical deadlines.
3. Possess and apply working knowledge of labor laws to ensure compliance with company policy, local, state, and federal guidelines (such as ADA, FMLA, EEOC, FLSA, Title VII) as they apply to the payroll process.
4. Continuously focus on process improvement and proactively anticipates needs and present solutions.
5. Ability to maintain a high degree of professionalism and sensitivity to confidential information
6. Work under critical deadlines and heavy workloads, sometimes under direct supervision, to support the Human Resources Department.
7. Ability to prioritize and work with accuracy under stress.
8. Ability to present facts and recommendations effectively in oral and written form.
9. Must have a solid working knowledge in Microsoft Word, PowerPoint, Excel and Outlook applications.

Physical/Cognitive Demands

This is largely a sedentary role; however, walking long distances (over uneven surfaces) to/within our production facility is required. Position also requires the ability to lift boxes, open filing cabinets and bend or stand as necessary. Cognitive abilities required include deductive reasoning, information ordering, oral comprehension, oral expression, problem sensitivity, written comprehension, and written expression.

Position Type/Expected Hours of Work

This is a full-time position. Hours are Monday through Friday, 7:30 a.m. to 4:30 p.m. Evening and weekend work may be required as job duties demand.

Required Education and Experience

1. Associate's degree (A.A) or equivalent from two-year college or technical school 
2. Two or more years of Multi State Payroll experience – preferably using the ADP systems.
3. Two or more years of related experience and/or training in Human Resources

Preferred Education and Experience

1. ADP product experience
2. Experience with applicant tracking systems, maximizing its functionality, and implementation. 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.