Polish Speaking Office Manager $65-$75/K

Looking for someone who likes a busy environment, can manage a staff of 2. Support the language barrier with our important Polish customers. Quickbooks is a must have. Other requirements listed below.

OFFICE MANAGER

Customer service:

                Handling incoming phones, e-mails, texts and walk-ins

Prepare and Send quotes – based on info received from PLS

Receiving orders and payments

Keeping a calendar of current jobs & crews assigned to them

                Send .pdf’s of plats to customers

Preparing & notarizing Waver’s of Lien

QuickBooks is required!!

PLS support:

                Phone screening

                Initial plat check: legal, typos, dimensions

                Review ALTA documents as needed

                Assigning field work distribution and progress check

                Assigning work to subcontractors

OFFICE:

Update Job Database (Info Retriever)

Update Subdivision Library

Prepare Subdivision Certificate as needed

                Make sure all licenses are up to date

                Work with IT if needed – updates, issues with server, computers or printers

Bookkeeping:

Preparing & Sending Service Agreements for A Spiewak

Preparing & Sending Service Agreements for AJ Surveying

Preparing & Sending Invoices

 A/R

A/P

Collections

Generating daily deposits

Bookkeeping

Entering Time Sheets for employees (bi-weekly)

Monthly statements and reports – or as needed

Calculating commissions for subcontractors (monthly)

Reconciliation of AJ Surveying orders/payments (monthly)

Job database update (weekly)

Google Adds:

                Review of Add analysis – text, budgets, functionality

                Adding new pictures or ads when needed

Website:

                Checking for broken links

                Updating text and old links

Replacing old examples

Adding/deleting service information

You will be in complete control and manage staff of 2. Full benefits, Hours are 8:00 am to 5:00 pm Monday through Friday!

If interested please submit your resume for review.

EEO

The Salem Group provides equal employment opportunity to all qualified employees and applicants for employment without regard to race, color, ancestry, national origin, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, or any other category protected by law.

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