Accounting Assistant/Front Office

We are a growing successful corporation. This position offers not only growth but a down to earth culture that includes having fun while getting the job done. List below are the duties of the job and requirements we need to see to be considered.

Accounting Assistant supports the Accounting Department & Reception with a wide range of administrative and transactional duties, ensuring accuracy and efficiency in financial operations.

Key Responsibilities: Administrative/Reception Support

• Answer incoming calls and direct appropriately

• Distribute faxes and manage phone system – Nextiva

• Order office supplies and maintain office inventory (e.g., toner, coffee, paper goods)

• Sort mail, file/digitize documents, and assist in year-end archival

• Send samples (e.g., USPS, UPS, FedEx)

• Attend internal training (e.g., Company University, Webinars) Accounts Receivable (AR)

• Send AR statements

• Manage AR email inbox: identify, research, and escalate as needed Accounts Payable (AP)

• Complete credit applications and obtain vendor onboarding forms (W-9s, T&Cs, BOS entry)

• Review and reconcile AP invoices against reports & system totals

• Report discrepancies to Accounts Payable Manager before check/ACH runs

• Email ACH Remittances

• Mailing checks – Neopost Postage Machine

• Initiate ACH & Wire transfers under supervision Email & Communication

• Monitor multiple department inboxes: AR, Invoice, CBC, Service

• Update customer email addresses & contact info within company software

Billing & Data Entry

• Post ACE batches and email invoices

• Delete unposted shipments as needed

• Input commodities (CBC) into NewBOS

Qualifications

• 1–2 years of experience in an accounting/office/front desk support role

• Proficient in Microsoft Office Suite (Excel, Outlook)

• Strong organizational, communication, and multitasking skills

• Detail-oriented with the ability to meet deadlines

• Comfortable working both independently and collaboratively

Salary is based on experience $23 - $25/hr Hours are 8:00 am to 5:00 Monday through Friday

Full benefits including 401 K.

If you want a career opportunity with a successful corporation then please submit your resume.

We provide equal employment opportunity to all qualified employees and applicants for employment without regard to race, color, ancestry, national origin, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, or any other category protected by law.

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