Assistant Project Manager

B I R G E & H E L D

Investing in Communities to Transform Lives.

Who We Are

It's fun to work in a company where people truly believe in what they are doing. At Birge & Held, we are committed to bringing excitement and energy to the business of multifamily housing. We expect every employee within our organization to be a leader working in a collaborative environment towards a shared vision.

At Birge & Held, our employees have a Passion for People , demonstrate Leadership at Every Level , and are Always Learning & Innovating . Through these core values, we make our purpose a reality, “ Investing in Communities to Transform Lives. ”

Position Overview

The Assistant Project Manager will work with the construction team on daily management, coordination, and successful completion of construction projects on multiple project sites. This person will work with various other team members to provide the resources necessary to complete construction projects accurately and timely. This person must have the experience and knowledge to manage construction timelines, resources, and vendor relationships from the bidding phase to completion and product delivery. The Project Manager must be able to understand and assess the scope of work for various projects and have a thorough understanding of project administration, management, and purchasing.

Key Responsibilities

• Conduct all business in accordance with company policies and procedures, Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and all other laws pertaining to apartments
• Maintain a safe work environment, demonstrate that safety is a top priority for employees, subcontractors, and residents
• Manage and develop subcontractor relationships
• Assist in developing subcontractor work scopes that are all inclusive for a complete job per the plans and specifications
• Participate in construction document production
• Assist Project Manager to prepare construction budgets from plans, specifications, and pre-determined scope
• Provide Project Manager with assistance in various functions of the bidding process with subcontractors including bid list, construction document distribution, answering subcontractor inquiries, and bid tabulation.
• Work with Project Manager to complete necessary local and state licensing requirements
• Submit plans to local municipalities and fill necessary forms with regards to permits
• Provide administrative functions as it relates to collection of construction draw paperwork including collection of subcontractor requisitions, lien waivers, insurance, and W9 forms
• Work with Project Manager to tabulate, review, and approve weekly and monthly invoices from subcontractors prior to submitting for payment
• Manage communication with site staff and design team on RFI, ASI and distribution of plan changes to appropriate subcontractors
• Perform administrative requirements, such as completing necessary forms, reports, etc., and submit as required and on a timely basis
• Secure all necessary equipment and warranty documents to provide ownership with O&M Manuals at the end of the construction phase
• Manage multiple property projects at one time while meeting deadlines and ensuring a high quality of work
• Perform other related duties and responsibilities as assigned
  
  

Education, Experience, And Skills

Desired Skills and Competencies

• Excellent communication skills are required to ensure clear communications with managers, employees, contractors, vendors, and other professionals
• Ability to work on several projects
• Strong organizational skills
• Able to give direction, adapt to change, establish relationships, build consensus, anticipate roadblocks, and work in a team environment
• Must be self-motivated, able to complete assigned tasks and the ability to negotiate competitive pricing of supplies and contracted work
• Experience pulling permits and working with building officials for construction approvals
• Exhibit strong attention to detail with strong emphasis on quality of work
• Able to perform at high levels in fast paced work environment and successfully adapt to changing priorities and work demand
• Able to think logically to troubleshoot, analyze situations, and make sound business decisions
  
  

Education, Experience And Skills

• Minimum of 2 years’ experience in new construction, renovation management and/or capital improvement projects
• Competent with the use of Microsoft Office products including Word and Excel
• Thorough knowledge of job costing
• Must possess a valid driver's license at time of hire and maintain thereafter as a term and condition of continued employment
• Working knowledge of OSHA standards and other environmental safety standards
  
  

What We Offer

• Maintain work -life balance with a flexible hybrid schedule and a generous paid time-off policy, including up to 20 days of PTO per year . In addition to traditional PTO, you’ll receive 14 holidays including a floating holiday and your birthday. Separately, if you’ve served in the military, you’ll receive Veterans Day as a paid day off.
• Make a difference in your community with 8 hours of Volunteer Paid Time Off (PTO) each year, giving you the ability to support a cause or organization of your choice.
• Take advantage of supportive leave benefits , including up to 3 weeks of paid parental leave and 6 weeks of paid childbirth leave.
• Boost your earnings with a performance-based bonus of up to 12% of your base salary, determined by your role and achievement in individual, departmental, and company-wide Key Performance Indicators (KPIs).
• Save on living expenses with exclusive employee discounts at Birge & Held properties.
• Prioritize your well-being with a robust wellness program that supports your physical, mental, and emotional health. Enjoy up to $25 in monthly gym membership reimbursements and gain access to certified health coaches dedicated to helping you achieve your personal wellness goals.
• Access competitive dental, vision, and comprehensive medical plans to ensure you and your family receive the care you need, along with convenient online tools to help you manage your healthcare benefits with ease.
• Enjoy peace of mind today and tomorrow with a 401(k) plan that includes a competitive employer match.
• Receive automatic enrollment in the company paid basic life insurance policy with the opportunity to elect supplemental life insurance. With employment at Birge & Held you have the ability to elect additional ancillary benefit options including but not limited to, Long-Term Disability (LTD), Short-Term Disability (STD) and Critical Illness Insurance that provides extra protection against unexpected health challenges.
• Stay connected and equipped for success with a monthly phone stipend of up to $50 to help cover your mobile service costs.
• Grow your career through the support of a dedicated Talent Development team and a tuition reimbursement program . Whether you're building new skills, exploring new roles, or pursuing a degree, you'll have the resources and guidance to reach your full potential.
• Be part of an organization consistently recognized as one of the Top Workplaces in the USA , where your contributions are valued and celebrated.
  
  

Birge & Held is an Equal Opportunity Employer and we are committed to hiring a diverse and talented workforce.

#INDLP