What are the responsibilities and job description for the Event Coordinator position at Birdies Golf Lounge?
Overview
Birdies Golf Lounge — a premium indoor golf and cocktail lounge in Uptown Dallas — is seeking a Part-Time Hybrid Event Coordinator to develop and manage a high-performing events program. This role combines sales outreach, event scheduling, and client communication to drive group bookings and private events for local businesses, organizations, and social groups.
Key ResponsibilitiesEvent Sales & Outreach
- Research and identify local businesses, corporations, and social groups for potential private event partnerships.
- Conduct outbound cold calls, emails, and follow-ups to generate new event leads and maintain a strong pipeline.
- Present Birdies’ event packages and offerings professionally via email, phone, and in-person meetings.
- Develop and refine outreach lists and templates for ongoing sales campaigns.
Event Coordination & Scheduling
- Coordinate all event details between clients, management, and the owner to ensure flawless execution.
- Schedule and confirm all event bookings, including bay reservations, lounge spaces, catering, and staffing needs.
- Maintain the master event calendar and ensure accurate communication across departments.
- Collaborate with management to optimize scheduling efficiency and event profitability.
Client Communication & Follow-Up
- Serve as the primary point of contact for all event-related inquiries, proposals, and confirmations.
- Provide pricing, package customization, and event logistics support to clients.
- Follow up after events for feedback and potential repeat bookings.
- Ensure all communications reflect Birdies’ hospitality-first brand standards.
Reporting & Administrative
- Track inquiries, bookings, and conversion rates in CRM or shared tracking tools.
- Provide weekly updates to ownership on event pipeline, confirmed bookings, and performance metrics.
- Assist with creation and refinement of event collateral and promotional materials when needed.
Qualifications
- Prior experience in event coordination, sales, or hospitality preferred.
- Excellent communication and interpersonal skills.
- Highly organized with strong attention to detail and follow-through.
- Comfortable making cold calls and managing multiple event timelines simultaneously.
- Proficient in Google Workspace (Docs, Sheets, Calendar) and CRM systems (experience with Toast or SevenRooms a plus).
- Passion for hospitality, relationship-building, and delivering exceptional guest experiences.
Compensation & Schedule
- Part-time position (approximately 15–25 hours per week).
- Hybrid schedule: remote during outreach and planning; on-site as needed for key events and meetings.
- Hourly pay plus commission or bonus structure based on event bookings
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: 20 per week
Benefits:
- Employee discount
- Flexible schedule
- Professional development assistance
Work Location: Hybrid remote in Dallas, TX 75219
Salary : $20 - $25