Office Administrator

Bird-in-Hand Corporation is located in the heart of Dutch country and has been a part of the hospitality industry since 1968. We own and operate hotels, a restaurant, bakery, and cafe, stage and Artisan Village in Bird-in-Hand, providing comfort and memorable experiences to our guests. Our mission is to enhance lives through exceptional service and dedicated staff.

We are looking for a proactive and skilled Office Administrator to join our team. In this role, you are responsible for overall corporate administration. You will serve as an assistant to the President, Senior Management team, and Corporate Staff for regularly scheduled duties and projects, tasks and events as needed. The candidate will also assist with accounting, marketing, maintenance administration, and Human Resource functions and assist with management of the real estate properties.

Flexible work schedule is 3 days per week.

Qualifications

• Superior organizational skills
• Very detail-oriented
• Skilled in adaptability and able to multi-task on a daily basis
• Proficient MS Office skills, especially Word and Excel
• Excellent Guest Service skills
• Administrative experience required
• Associates degree preferred

Responsibilities

Office Management

• Greet and assist anyone entering the Corporate Office
• Answer telephone
• Distribute mail
• Maintain office supplies
• Responsible for cleanliness and organization of office areas.
• Perform filing and general clerical work

Administrative Maintenance Support

• Keep updated vehicle maintenance and equipment schedules
• Maintain contract files
• Maintain security system codes for each business
• Update Preventative Maintenance Lists for each property, monitor and review at periodic maintenance meetings

Real Estate Administration

• Receive and deposit monthly rent checks for rental properties
• Review lease renewals and rent increases with owner
• Call for general servicing/cleaning for oil furnaces at rental properties
• Assist with rental of both residential and commercial units
• Conduct annual inspection of each residential unit

Human Resources

• Assist with Staff Surveys
• Maintain up to date listing of job openings
• Assist with manager meetings and retreat
• Assist with special events: Balloon Festival, Staff picnic, etc.

Marketing

• Assist with special events as needed.
• Fulfill brochure request to various properties.
• Assist Creative Marketing Manager in distribution of flyers and other projects to our properties.

Accounting

• Compile AT&T billing spreadsheet
• Reconcile Credit Card receipts

Artisan Village

• Handle all new vendor paperwork: application, letter of intent, signage, security deposit, etc.

Assistant to Executive Team

• President
• Accounting Manager
• Director of Sales & Marketing
• General Manager of Food Service Division

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance
• Referral program