What are the responsibilities and job description for the Accounts Payable Analyst position at BIOWORLD MERCHANDISING?
COMPANY OVERVIEW
Bioworld Merchandising is a leading design and distribution company of licensed and private label apparel, headwear & accessories to all retail channels. We collaborate with some of the most widely recognized brand and retail partners in the world. We are seeking skilled candidates who are excited to join this amazing team!
We Believe in Great Brands: Our goal is to translate the brand story into product that is as innovative and distinctive as the brand itself.
Creative Culture: Our team brings to our brand partners a unique mix of creative product design paired with merchandising expertise. We believe innovation comes from a diversity of creative ideas.
We are the Market: Our team believes in full immersion to gain insight into retail markets, contemporary culture and consumer reaction.
POSITION OVERVIEW
Bioworld is seeking an experienced Accounts Payable Analyst to direct the daily Accounts Payable processes and procedures. This position will directly report to the WW Accounting Manager.
JOB DUTIES
Daily Reporting
- Problem-solve and handle escalated issues from the data processing team in India
- Respond to inquiries from internal/external vendors and assist with issue resolution
- Coordinate with the data entry team in India to ensure accurate & timely resolution of issues and processing
- Continuously review the AP aging to identify any potential issues and resolve before they are aged out
- Oversee and ensure the accuracy of vendor master data in our ERP Systems and Cambridge
Weekly Reporting
- Concur travel reports
- Citi card reconciliation by week.
- Concur unsubmitted expenses
- VP Budget report
- Medius approval follow up.
- Personal charges on the Employee credit cards.
- Contractor Report
- Royalty Report
- Payment runs
- Obtain approval for vendor deposits from the production team, track their status, and provide routine updates
- Assist in providing the bank with any necessary supporting documents for wires
- Monitor payments in Cambridge, notify and transact with them to update information as necessary to ensure payments process correctly.
- Run payment batches, credit card payments and checks.
Month-End Close
- Open payments, credits and refunds in BC.
- Clearing BBVA.
- Reconcile American Express and Concur-related GL accounts (24000, 24001, 24002)
- Reconcile AP cards (Citi, Truist and Amex)
- Reconcile G/L 12005
- Reconcile AP disputes
- Reconcile the AP Aging to the general ledger (21000)
Other
- Review all manuals, policies/procedures, and AP SharePoint files quarterly for accuracy, update as necessary
- Review all government agency forms annually to ensure only current forms are being used
- Stay current on all regulatory changes that may affect the way the company transacts AP
- Continuously look for ways to streamline the efficiency of the department and follow best practices
- Document issues and resolution ideas to bring to senior management before initiation
- Maintain documented communication with all internal and external vendors on any changes to procedures and train staff and vendors as necessary.
- Pull audit support related to payables as requested.
QUALIFICATIONS
Ideal candidate profile:
- Consider it to be an honor and a privilege to be part of the hottest, most creative, dynamic company in the industry!
- Be interested, or well versed, in pop culture to identify with current trends and lifestyle brands which Bioworld represents.
- 3 – 7 years of experience in Accounts Payable - preferably in apparel and/or wholesale and/or retail companies.
- Concur experience a plus.
- Ability to lead cross-department projects, manage deadlines, compile and analyze data
- Strong analytical, organizational and problem-solving skills.
- Proficient in Excel (Required), PowerPoint and Microsoft Word.
- Attention to detail, good communication skills-written & verbal, reporting research results, thoroughness, presentation skills, financial software.
- Able to effectively communicate at all levels in the organization both oral and written.
- Available to work overtime as needed.
EDUCATION REQUIREMENT
Four year college degree or related experience
BUSINESS HOURS
Hours of operation: Monday-Friday: 8:30am – 5:30pm; extended work hours depending on volume and collaboration with India office. Four (4) days in-office and One (1) day remote.
