Payroll & HRIS Coordinator

Description

SUMMARY OF COMPANY

BioUrja Advisors is the shared services company within BioUrja Group. Established in 2006, BioUrja was initially founded to supply physical bioethanol to the U.S. refining industry, BioUrja has since evolved into a leading supplier of renewable products in addition to maintaining its strong presence in the bioethanol supply and trading sector. We count every major refining company as our customer, as well as most of the largest international trading houses and wholesalers. We are renowned globally in the energy industry, with a reputation for exceptional service and reliability in delivering physical commodities anywhere.

POSITION SUMMARY

Reporting to the Payroll & HRIS Analyst, this position is responsible for coordination of activities required to process payroll and support HRIS related activities for all BioUrja Group companies. Duties include report writing, problem solving, system testing, and answering inquiries. Assists in development of overall payroll and HRIS procedures by recommending improvements or changes when deemed necessary for greater efficiency.

RESPONSIBILITIES 

• Support weekly, bi-weekly, and monthly payroll processing.
• Review employee timecards and partner with supervisors and HR Business Partners to resolve timekeeping discrepancies and ensure payroll accuracy.
• Assist with payroll tax account administration, including account setup, maintenance, closure, and local tax configuration.
• Prepare payroll, census, headcount, labor, union, and other ad hoc reports.
• Complete onboarding activities in the HRIS system and maintain employee records.
• Assist with payroll, benefits, workers’ compensation, employment eligibility, tax, and other compliance audits if necessary.
• Respond to employment verifications, garnishments, tax levies, interrogatories, employee inquiries, and other payroll and HRIS related requests.
• Support HRIS administration, including troubleshooting, data validation, system testing, holiday and PTO configuration, and process improvements.
• Maintain the confidentiality and security of sensitive employee and company information.
• Perform other Payroll and HRIS duties as assigned.

REQUIREMENTS & QUALIFICATIONS

• 2-3 years of payroll experience required. Paylocity experience preferred.
• Experience supporting payroll processing and timecard administration.
• Experience with HRIS administration, onboarding, employee record maintenance, and reporting preferred.
• Working knowledge of payroll tax accounts, garnishments, employment verifications, and payroll compliance preferred.
• Experience in a union environment preferred.
• Preferred undergraduate degree in Human Resources, Finance, Accounting, Business, or related field (or equivalent experience). 
• Strong organizational skills and attention to detail.
• Excellent customer service, written, and verbal communication skills.
• Proficient with Microsoft Office Suite, particularly Excel. 
• Ability to work independently and collaboratively in a fast-paced environment. 
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

BENEFITS

• Competitive Salary.
• Comprehensive Benefits (medical, dental, vision, life).
• 401(k)/ Retirement savings and Company Match.
• Friendly Work Environment.
• Paid-Time Off/Holidays.

EEO Statement
We are an equal opportunity employer, and all qualified candidates will receive consideration without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or any other characteristic protected by law. 

BioUrja Advisors LLC participates in the E-Verify Employment Verification Program. 

BioUrja Advisors LLC is not currently accepting unsolicited resumes from search firms. Regardless of past practice, all resumes submitted by search firms to any employee at BioUrja Advisors LLC, via-email, the Internet or directly to hiring managers at BioUrja Advisors LLC in any form without a valid written agreement in place for that specific position will be deemed the sole property of BioUrja Advisors LLC. As a result, no fee will be paid in the event the candidate is hired by BioUrja Advisors LLC.