Administrative Assistant

Job Summary
The Administrative Assistant is the first line of out-facing communication and a key position for inter-departmental communication. It requires a professional and friendly presence, organization, attentiveness to details, and computer competency. This position has no direct supervisory duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. A positive attitude, strong work ethic and an adherence to BioThane’s Core Values are expected.

Core Values: Honesty - Improve - Innovate

Essential Duties

1. Customer Invoicing:

• a. Generate, process, and distribute customer invoices.
• b. Produce and track credit memos.

2. Accounts Receivables:

• a. Process incoming payments, apply to accounts, and create bank deposits.
• b. Process customer credit card payments by following the Payment Process Responsibilities instructions.
• c. Process customer credit card payment by following the ISO document for Processing Credit Card Payments

3. Customer Accounts:

• a. Manage bad dog list of past due accounts.
• b. Communicate with appropriate Sales Team Member and/or SRW any problems with customer past due or hold issues.
• c. Process customer credit applications.
• d. Monitor customer accounts to determine if credit terms and/or credit limits are sufficient or to revoke credit terms. Make appropriate suggestions to Controller.

4. Accounts Payable:

• a. Follow AP process to ensure invoices are paid according to terms and within the proper checks-and-balances.

5. Accounting:

• a. Assist Controller with credit card expense account processes.
• b. Issue quarterly budget and expense summaries.

6. Phones:

• a. Direct incoming calls to appropriate individual or department.

7. Visitors:

• a. Have all visitors sign in and sign confidentiality form as applicable.
• b. Address solicitations.

8. Mail:

• a. Receive, distribute, and prep all mail, incoming or outgoing.
• b. Ensure postage machine is properly funded.

9. Banking:

• a. Make daily deposit through remote capture OR at bank.
• b. Manage bank account transfers for wire transfers received and ACH transactions.
• c. Initiate outgoing ACH and international wire payments.
• d. Follow the electronic vendor payment authorization instructions.

10. Miscellaneous Duties

• a. Perform tasks for management as assigned.
• b. Track office supplies and place orders as needed.
• c. Manage availability of BioThane vehicles and conference rooms.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Physical Demands/Work Environment

· The job generally operates in a professional office environment. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The employee is occasionally exposed to a variety of extreme conditions. The noise level in the work environment and building can be loud.

· While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, use hands to finger, handle or feel and reach with hands and arms. Lifting requirement for this position is 25 lbs.

· The employee is occasionally required to sit, climb or balance and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Required Education and Experience

· High School degree or its equivalent

· Strong experience with accounts payable/receivable process

· Proficient with computers and Microsoft Office programs; especially Excel

If you thrive in a dynamic environment and are passionate about supporting a team that values honesty, innovation, and continuous improvement, we invite you to bring your talents to BioThane Coated Webbing Corp. Join us in making a difference—apply today!

Pay: $24.50 - $26.50 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $25 - $27