Talent Acquisition Coordinator Lead, Executive Recruitment

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us atwww.abbvie.com. Follow @abbvie onLinkedIn,Facebook,Instagram,XandYouTube.

Job Description

Purpose

The Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters, hiring managers and applicants for VP level hiring at AbbVie.

Key Responsibilities Include

• Coordinate interview schedules and schedule change requests
• Keep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request and weekly interview request updates
• Use of multiple databases and/or tracking systems to provide information, metrics & reports (SmartRecruiters (ATS), Background Screening, Travel)
• Arrange all candidate domestic and international travel, accommodations, etc.
• Process all expense reimbursement and invoices on a weekly basis
• Process background and drug screen requests and provide updates on status of requests
• Processes special forms for approval (Relocation, Sign on Bonus, and other employment forms)
• Update SmartRecruiters ATS with candidate status and interview data
• Provide high touch customer service to candidates, hiring managers and administrative staff
• Ensure a best-in-class candidate/manager experience
• Ability to work with and safeguard confidential information
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures
• Prioritizes work assignments and completes them on time
• Negotiates to adjust deadlines as needed
• Maintains workflow efficiency, smooth workflow operation, and high-quality standards
• Partner with Executive Administrative Assistants, building relationships and being a trusted partner
  
  
  

Qualifications

Education and Experience

• High School diploma or equivalent, bachelors degree highly preferred
• A minimum of 2 years administrative or customer support/scheduling/event planning/coordination experience preferred
• Experience working with Applicant Tracking Systems, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel preferred
• Prior staffing coordination or HR experience preferred
  
  
  

Key Competencies

• Learns, fast, grasps the 'essence' and can change the course quickly where indicated
• Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills (verbal, written and phone)
• Will be privy to confidential information and must be able to execute work while keeping details confidential
  
  
  

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state orlocal law:

• The compensation range described below is the range of possible base pay compensation that the Companybelieves ingood faith it will pay for this roleat thetimeofthis posting based on the job grade for this position.Individualcompensation paid within this range will depend on manyfactors including geographiclocation,andwemay ultimately pay more or less than the posted range. This range may bemodified in thefuture.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick),medical/dental/visioninsurance and 401(k) to eligibleemployees.
• This job is eligible toparticipate in our short-term incentiveprograms.
  
  
  

Note: No amount of payis considered to bewages or compensation until such amount isearned, vested, anddeterminable.Theamountandavailabilityof anybonus,commission, incentive, benefits, or any other form ofcompensation and benefitsthat areallocable to a particular employeeremains in the Company'ssoleandabsolutediscretion unless and until paid andmay bemodified at the Companys sole and absolutediscretion, consistent withapplicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visithttps://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html