What are the responsibilities and job description for the Office Manager - Austin position at Biorce?
About The Company
Biorce is a pioneering Healthtech company dedicated to revolutionizing drug development through the power of AI. We are passionate about accelerating medical advancements and improving patient outcomes.
Our team comprises seasoned clinical research professionals, data scientists, and AI experts, working collaboratively to bridge the gap between cutting-edge technology and real-world clinical needs.
With an unwavering commitment to revolutionize healthcare, we envision a world where all patients benefit from accelerated and cost-effective access to treatments. Biorce is poised to redefine the landscape of healthcare, shaping a future where innovation and accessibility converge for the betterment of humanity.
About The Role
We are looking for a proactive and organized Office Manager to join our Austin headquarters. As Biorce continues to scale internationally, we need a "center of gravity" for our physical office, someone who ensures our daily operations run smoothly and our team has everything they need to succeed.
This role is ideal for someone who thrives in a fast-paced environment, loves multi-tasking, and takes pride in creating a welcoming, efficient workplace culture. You will be the face of the office and the go-to person for both local logistics and general administrative support.
Key Responsibilities
Office Management & Logistics
Biorce is a pioneering Healthtech company dedicated to revolutionizing drug development through the power of AI. We are passionate about accelerating medical advancements and improving patient outcomes.
Our team comprises seasoned clinical research professionals, data scientists, and AI experts, working collaboratively to bridge the gap between cutting-edge technology and real-world clinical needs.
With an unwavering commitment to revolutionize healthcare, we envision a world where all patients benefit from accelerated and cost-effective access to treatments. Biorce is poised to redefine the landscape of healthcare, shaping a future where innovation and accessibility converge for the betterment of humanity.
About The Role
We are looking for a proactive and organized Office Manager to join our Austin headquarters. As Biorce continues to scale internationally, we need a "center of gravity" for our physical office, someone who ensures our daily operations run smoothly and our team has everything they need to succeed.
This role is ideal for someone who thrives in a fast-paced environment, loves multi-tasking, and takes pride in creating a welcoming, efficient workplace culture. You will be the face of the office and the go-to person for both local logistics and general administrative support.
Key Responsibilities
Office Management & Logistics
- Oversee the daily operations of the Austin office, ensuring a clean, organized, and professional environment.
- Manage relationships with office vendors (cleaning services, maintenance, internet providers, and building management).
- Handle procurement of office supplies, snacks, beverages, and equipment, ensuring we are always well-stocked.
- Manage incoming mail, packages, and coordinate outgoing shipments/couriers.
- Assist the HR team with the "physical" side of onboarding (setting up desks, preparing welcome packs, and organizing access badges).
- Coordinate internal team events, lunches, and celebrations to foster our company culture.
- Support travel arrangements and booking for leadership and visiting international team members.
- Manage office-related invoices and expenses, working closely with the Finance department.
- Assist with basic documentation, scanning, and filing of corporate or legal records.
- Serve as the primary point of contact for visitors and guests arriving at the office.
- Ensure the office complies with local health and safety regulations.
- Act as the primary point of contact for any office emergencies or facility issues.
- Experience: 2 years of experience in Office Administration, Front Desk, or a similar operational role.
- Communication: Fluent in English.
- Organization: Exceptional organizational skills and the ability to prioritize tasks in a dynamic startup environment.
- Tech-Savvy: Comfortable using Google Workspace (Docs, Sheets, Calendar) and Slack.
- Mindset: A "no task too small" attitude. You are proactive, solve problems before they escalate, and genuinely enjoy helping others.
- Location: You must be based in Austin and able to work from the office daily.
- Previous experience in a tech startup or scale-up environment.
- Familiarity with Mac systems.
- Basic knowledge of office safety standards.
- A dynamic work environment with an international team, where collaboration and diversity thrive.
- Work alongside top talent, united by a shared purpose and committed to making a real impact.
- Health benefits and flexible hybrid work culture.
- Opportunity to shape the future of a fast-growing AI healthtech company.