Human Resources Assistant

Job Description:

Biopharma Informatic is seeking a highly organized and detail-oriented Human Resources Assistant to support day-to-day HR operations across multiple sites. This role provides administrative, operational, and communication support to the Human Resources Manager and the HR department. It is ideal for a recent graduate or early-career professional with strong organizational, communication, and technology skills who can thrive in a fast-paced environment. Compensation for this role ranges from $18 to $22 per hour, depending on experience.

Key Responsibilities

Administrative & Department Support

·        Provide daily administrative support including scheduling, follow-ups, and calendar management.

·        Organize HR activities, timelines, and deliverables to ensure workflow efficiency.

·        Draft, edit, and proofread HR correspondence and internal communications.

Employee & Staff Support

·        Serve as a point of contact for employee inquiries and escalate issues when needed.

·        Prepare and send weekly payroll announcements and routine internal communications.

·        Assist with coordination and setup of company meetings and employee events.

Training & Compliance Coordination

·        Schedule and coordinate Basic Life Support (BLS) training sessions.

·        Manage and track companywide HIPAA training completion.

·        Serve as administrator for HR and training platforms; coordinate with vendors for troubleshooting.

Digital File & Document Management

·        Maintain organized and up-to-date digital HR filing systems.

·        Ensure proper storage of onboarding documents, offer letters, and performance reviews.

·        Support confidentiality and compliance with HR record-keeping standards.

Data Entry & Excel Tracking

·        Create and maintain spreadsheet trackers for recruiting pipelines, referrals, interviews, and candidate statuses.

·        Track performance review due dates and notify the HR Manager.

·        Maintain accurate logs, data, and digital records.

Technology & Systems

·        Use Microsoft Excel, Outlook, Word, and Teams daily.

·        Manage and update CRM and HR platforms for payroll, training, and employee tracking.

·        Learn new systems quickly and troubleshoot platform-related issues.

Qualifications

·        Recent college graduate or 1–2 years of administrative/support experience (HR experience a plus).

·        Strong proficiency in Microsoft Excel, spreadsheets, and data entry.

·        Proficiency with Microsoft Outlook for email and calendar management.

·        Excellent written and verbal communication skills.

·        Highly organized with strong attention to detail.

·        Comfortable learning and navigating new technologies and systems.

·        Ability to maintain confidentiality and handle sensitive information appropriately.

·        Strong time-management skills with the ability to prioritize multiple tasks.