What are the responsibilities and job description for the Executive Administrative Assistant - Salt Lake City position at bioMérieux?
We are seeking a highly skilled and professional Executive Administrative Assistant to provide strategic and operational support to senior leaders within the US Medical Affairs and Government Affairs & Market Access (GAMA) teams. This role requires exceptional organizational capabilities, discretion, and the ability to manage complex priorities in a dynamic, fast-paced environment.
Primary Duties
- Provide high-level administrative support to executive leaders, including calendar management, travel coordination, and meeting logistics.
- Organize and support internal and external meetings, including logistics, agendas, minutes, and follow-ups.
- Assist with the preparation of presentations, reports, and other business documents.
- Manage expense reports, purchase orders, and invoice processing in compliance with company policies.
- Coordinate cross-functional communications and maintain effective relationships with internal and external stakeholders.
- Support compliance documentation and tracking for Medical Affairs and GAMA activities.
- Maintain team SharePoint sites, distribution lists, and document repositories.
- Assist with onboarding of new team members including ordering of IS equipment.
- Handle confidential information with integrity and discretion.
- Maintains inter-department organization charts
- Perform all work in compliance with company policy and within the guidelines of the bioMérieux Quality System.
- Performs other related administrative duties as required.
Experience
- High School Diploma or equivalent required.
- 3 years of administrative assistant experience.
- 2 years of experience in Microsoft Outlook, Word, PowerPoint, and Excel.
Knowledge, Skills & Abilities
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams); experience with Concur, SAP, Ariba, or similar systems is a plus.
- Strong interpersonal skills and ability to build relationships across all levels of the organization.
- Excellent written and verbal communication skills.
- Proven ability to manage multiple priorities with a high level of attention to detail.
- Demonstrated discretion and professionalism in handling confidential information.