Project & Event Manager

BioCT: BioCT is the trade association for the life sciences industry in Connecticut. Our mission is to catalyze and accelerate growth in the life sciences with the goal of improving human health, by fostering a rich, innovative ecosystem and promoting Connecticut as a preferred destination for life science exploration and innovation.

BioCT is a not for profit with approximately 300 member organizations including biopharma, med device, health tech, AI, Quantum, digital health, academia and all related industries. BioCT is the recipient of a state awarded Innovation Cluster Grant.

Innovation Cluster Grant Description: The Innovation Cluster Grant will lead to the expansion of the thriving New Haven life sciences community that is anchored by a robust ecosystem of cutting-edge research, highly educated workforce, and innovative companies. BioCT is poised to stimulate this growth through its industry knowledge, workforce development programs and events;

• New Haven Cluster activation programming to convene civic, academic, and business partners across the state; 
• Community-building initiatives that strengthen the life sciences ecosystem and promote cross-sector collaboration; 
• Support services and events that enhance visibility, engagement, and connectivity within the cluster.

Position Summary: The Project & Events Manager will oversee the planning, execution, and administration of BioCT’s signature events, workforce development programs, and assigned projects. This role is both strategic and hands-on, requiring exceptional organizational, project management, and communication skills. The ideal candidate is highly detail-oriented, flexible, and experienced in managing multiple projects simultaneously while working collaboratively across a small, dynamic team.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned.

Event Planning & Execution

• Lead planning and execution of BioCT’s signature events, educational workshops and training programs, and act as primary liaison on cohosted/coproduced events.
• Manage all logistics and vendor relationships: venue selection, contracts, catering, AV, signage, speaker & trainer management, transportation, and registration.
• Develop, execute, and adhere to event timelines, budgets, and run-of-show plans.
• Coordinate speaker logistics, sponsor participation, and partner involvement.
• Track event KPIs such as attendance, participant feedback, sponsor retention, and revenue.

Project & Program Management

• Manage cross-functional projects, ensuring milestones, deliverables, and deadlines are met.
• Track project progress, identify obstacles, and implement solutions to keep initiatives on schedule.
• Maintain clear documentation of workflows, timelines, and budgets.

Administration & Operational Support

• Maintain and update membership databases, career portal, event calendars and event registration systems.

Communications & Outreach Support

• Draft program communications for inclusion in newsletters, social media, and updates to members.
• Collaborate with communications staff to produce graphics, promotional materials, and content for events.
• Capture event highlights, testimonials and stories to support ongoing member engagement and outreach.

Stakeholder & Member Engagement

• Serve as a primary point of contact for event attendees, sponsors, speakers, and vendors.
• Build and maintain professional relationships to support events and organizational initiatives.
• Facilitate sponsor benefit fulfillment and follow-up engagement.

Data, Reporting & Continuous Improvement

• Track event and project metrics, budgets, and KPIs; prepare post-event and post-project reports and any required surveys.
• Use data to improve processes, optimize outcomes, and support leadership decision-making.
• Assist in gathering information for grant reporting and audits

Flexibility & Cross Functional Support

• Adapt to shifting priorities and work outside primary areas of expertise as needed.
• Collaborate with other staff on special projects, committees, and cross-team initiatives.
• Proactively identify opportunities to streamline processes, improve workflows, and enhance event and program outcomes.
• Be available as needed for events outside of office hours. Occasional state-wide travel required.

Competencies:

• Synthesize complex or diverse information; use intuition and experience to complement data; design workflows and procedures. 
• Possess superior listening skills; keeps others adequately informed; select and use appropriate communication methods.
• Work independently; prioritize and use time efficiently; establish contingency plans; develops realistic action plans.
• Identify and resolve problems in a timely manner; gather and analyzes information skillfully; use reason even when dealing with emotional topics. 
• Develop project plans; coordinate project; communicate changes and progress in a timely manner; complete projects on time and budget.
• Balance team and individual responsibilities; exhibit objectivity and openness to others' views; contribute to building a positive team spirit; support everyone's efforts to succeed. 

Qualifications:

• Bachelor’s degree, 3 years related experience and/or training, in project and event management. Equivalent combination of education and experience may be considered.
• Experience in the life sciences sector preferred
• Computer Skills: Microsoft Office, Canva, Adobe, CRM database

 Note:

• This is a hybrid, New Haven based role; in office 2-3 days per week
• Must be able to travel and represent BioCT at stakeholder events, including occasional evening events
• Driver’s license and personal transportation required

Supervisory Responsibilities: This job has no supervisory responsibilities.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Please submit cover letter with resume.