Purchasing Agent

Purchasing Agent Job Description

Job Summary

Binsky Integrated Service is seeking a detail-oriented and proactive Purchasing Agent to manage the full purchasing lifecycle for commercial service and small projects. This role is responsible for sourcing materials, creating and managing purchase orders, coordinating deliveries, maintaining vendor relationships, and ensuring accurate purchasing data within the company operating system.

The Purchasing Agent works closely with internal teams including Dispatch, Trade Managers, Field Technicians, Warehouse, Billing, and Accounts Payable to ensure materials are sourced efficiently, delivered on time, and properly documented.

Key Responsibilities

• Manage the entire purchase order lifecycle from creation to closing, including creating POs, contacting and negotiating with vendors, tracking orders, confirming accurate deliveries, and closing completed orders.
• Maintain accurate purchasing related data including, vendors, quantities, pricing, packing slips, and invoices within the company operating system.
• Communicate with vendors via phone and email to source parts, obtain pricing, track status orders, and ensure timely delivery.
• Develop and maintain strong vendor relationships to ensure competitive pricing and reliable delivery.
• Negotiate pricing, delivery schedules, and buyouts with vendors.
• Coordinate with warehouse staff to ensure proper product is received, delivered to the job site, or returned to vendor when required.
• Collaborate with internal teams including Dispatch, Trade Managers, Field Technicians, Billing, and AP to support operational needs.
• Work with Accounts Payable to ensure vendor invoices are received, accurate, and entered in the accounting system.
• Generate reports on purchasing activity including vendor spend, job-related purchases, and purchasing trends.
• Monitor inventory levels of specific items and replenish stock as needed
• Become proficient in the company operating system BuildOps.

Requirements

• Proven experience as a Purchasing Agent, Procurement Specialist, or similar role.
• Strong written and verbal communication skills with the ability to work directly with vendors and internal teams.
• Ability to develop deep relationships with vendors and negotiate on pricing, delivery times, etc.
• Highly organized and detail-oriented with strong ownership and follow-through.
• Team player who enjoys collaborating with coworkers to ensure success
• Basic proficiency in Microsoft Word and Excel with a willingness to learn how to use these tools to create reports, etc.
• BS in Logistics, Business Administration, or relevant field preferred

Physical Requirements

Physical activity not limited to speaking, driving, climbing, walking, bending, kneeling, sitting, lifting <40 lbs.

What We Offer

We care about the well-being of our employees and offer competitive wages and a range of benefits:

• Medical, Dental and Vision benefits
• 401k with company contribution
• Paid holidays
• Paid Time Off

 EOE

This job description does not necessarily represent an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the job, management reserves the right to revise the job or require that other different tasks are performed as circumstances change.