What are the responsibilities and job description for the Support Associate for Acquisitions and Contracts position at Binghamton University?
About Binghamton University
Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.
Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.
Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000 students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.
We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.
Job Description
Budget Title: Instructional Support Associate (SL-2)
Salary: $51,261 - $61,261 (commensurate with experience)
The Binghamton University Libraries provides research collections in electronic (over 2 million and growing) and print (1.7 million items) formats with an extensive array of databases and e-packages (over 400), archival and distinctive printed materials in Special Collections as well as services with a variety of student-centered study spaces. With three public locations (Glenn G. Bartle Library, Science Library and the University Downtown Center Library) and an off-site Collections Management Facility, our aim is to provide access to primary research materials and resources befitting an R1 research institution.
Position Summary
Binghamton University is seeking a Support Associate for Acquisitions and Contracts to join the Binghamton University Libraries. The Support Associate for Acquisitions and Contracts is responsible for a range of duties related to the ordering and receiving of library materials. The Associate supports other library staff and users by ensuring timely acquisition of materials for the library collections. They are responsible for ordering, receiving, payments for a variety of material types and languages. The ability to communicate effectively with all Library departments, to work independently without day-to-day supervision, and to function effectively in a collaborative team setting are requirements for this position.
This position reports directly to the Assistant Director for Acquisitions and Contracts.
Duties and Responsibilities
Additional Information
Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov
Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/
Cover letters may be addressed "To the Search Committee."
Postings active on the website, accept applications until closure.
For Information On The Dual Career Program, Please Visit
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html
Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.
Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form.
Application Instructions
All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=195859
Deadline for Internal Applicants: January 6, 2026
Deadline for External Applicants: Open until filled
Review of applications will begin immediately and continue until the vacancy is filled.
Please submit
Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.
Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.
Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000 students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.
We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.
Job Description
Budget Title: Instructional Support Associate (SL-2)
Salary: $51,261 - $61,261 (commensurate with experience)
The Binghamton University Libraries provides research collections in electronic (over 2 million and growing) and print (1.7 million items) formats with an extensive array of databases and e-packages (over 400), archival and distinctive printed materials in Special Collections as well as services with a variety of student-centered study spaces. With three public locations (Glenn G. Bartle Library, Science Library and the University Downtown Center Library) and an off-site Collections Management Facility, our aim is to provide access to primary research materials and resources befitting an R1 research institution.
Position Summary
Binghamton University is seeking a Support Associate for Acquisitions and Contracts to join the Binghamton University Libraries. The Support Associate for Acquisitions and Contracts is responsible for a range of duties related to the ordering and receiving of library materials. The Associate supports other library staff and users by ensuring timely acquisition of materials for the library collections. They are responsible for ordering, receiving, payments for a variety of material types and languages. The ability to communicate effectively with all Library departments, to work independently without day-to-day supervision, and to function effectively in a collaborative team setting are requirements for this position.
This position reports directly to the Assistant Director for Acquisitions and Contracts.
Duties and Responsibilities
- Order collections materials through external vendor systems and ensure the timely receiving and payment for materials.
- Create orders manually for materials in the libraries system.
- Assist with the handling and receiving of standing order items.
- Handle gifts and miscellaneous items that are received through vendors.
- Communicate with liaisons and vendors as needed to resolve problems.
- Work with appropriate liaisons and vendors to order and receive materials in non-English languages such as Chinese, Japanese and Korean language materials.
- Comply with University and State fiscal requirements for handling transactions.
- Participate in a work culture that promotes diversity and anti-racism and actively works to eliminate or mitigate the effects of systemic racism and bias.
- Participate in Library and University committees as assigned.
- Bachelor's degree (or higher)
- Experience working with Microsoft Office or Google Workspace applications for communication and productivity
- Ability to work effectively with a variety of people in an office setting
- Demonstrated ability to perform detailed tasks efficiently and accurately
- Experience working or volunteering in a library
- Experience with library software
Additional Information
Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov
Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/
Cover letters may be addressed "To the Search Committee."
Postings active on the website, accept applications until closure.
For Information On The Dual Career Program, Please Visit
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html
Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.
Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form.
Application Instructions
All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=195859
Deadline for Internal Applicants: January 6, 2026
Deadline for External Applicants: Open until filled
Review of applications will begin immediately and continue until the vacancy is filled.
Please submit
- Resume,
- Cover letter, and
- Contact information for three professional references
Salary : $51,261 - $61,261