Operations and Finance Manager, Psychology - Binghamton University

Budget Title: Senior Staff Assistant (SL-3)

Salary: $57,151

The Psychology Department is actively seeking a candidate to support the current department and to support the development of two new professional psychology graduate programs within Harpur College.

Harpur College is seeking an individual to join the Psychology Department as an Operations and Finance Manager. This position will initially support the current Operations and Finance manager of the Psychology department while actively participate in the and be part of the initiation of a new department within Harpur College, Counseling and Applied Psychology. Over time, the core responsibilities of this will increasingly shift toward managing the operations and financial infrastructure of this new department. This department will be home to the proposed professional master's level graduate programs in mental health counseling and applied psychology and behavior analysis. These programs are in development to meet workforce demands, provide increased opportunities to undergraduate students pursuing professional careers, and positively impact the community. This dynamic position requires critical thinking, the ability to accept and provide effective and professional feedback, flexibility, and high levels of independence. The position requires an understanding of the importance of diverse and inclusive communities, recognizing the impact on potential, innovation, and overall success. Faculty, staff, and students actively contribute to cultivating a community that is conscious of social barriers, exhibits empathy and compassion, and advocates for diversity, equity, and inclusion (DEI). We invite applicants who share these values, especially underrepresented minorities, women, and persons with disabilities, to apply and join us in shaping a more just and inclusive future.

The successful candidate will be responsible for:

• Financial Stewardship
  • Assist with managing various Departmental financial accounts and funding sources, track revenues/expenses, funds transfers, assist with budgeting
  • Assist with updating the monthly financial database. Utilize Business Intelligence platforms for reporting
  • Assist with purchasing for the department
  • HR paperwork processing
• Academic Coordination
  • Assist with curricular planning for the department, including course scheduling logistics
  • Assist in academic and business proposal development, coordination and execution with close consultation with team
  • Oversee and coordinate with faculty recruitment and hiring process for new faculty and staff
  • Serve as representative of master's programs and department to administrative units within Harpur College and the university
  • Manage schedules for department and program meetings, including scheduling rooms, taking minutes, and follows up on delegated action items
  • Process travel and expense reports
  • Assist in the development of annual reports and site preparation for program accreditation
  • Maintain records and assist in annual, necessary accreditation documents and related files
  • Collate and organize information relevant to proposals, external reviews, hiring proposals, licensure and accreditation
  • Coordinate travel, meetings, and hiring processes, if needed
  • Manage departmental space, equipment, facilities and technology matters
• Communication and Events
  • Coordinate special event programs
  • Maintain excellent and responsive communication with relevant parties in meetings, email, and phone
  • Assist in the drafting and revision of documents, which may/may not include memos, reports, budget narratives, policy and procedure manuals, etc.
  • Maintain contacts with campus offices to support initiatives and working collegially with all constituents and relevant parties within and outside of the university
  
  

• Bachelor's degree (or higher) by August 1, 2026
• 2 years of professional experience
• Experience with computer software, i.e. office products, email, online calendar management, database management, etc.
• Ability to effectively, professionally, and tactfully interact and communicate, both orally and in writing, with a diverse community of students, faculty, staff, and visitors
• Effective organization skills and attention to detail
• Creative and independent problem-solving skills

Preferred:

• Master's degree
• Professional experience in higher education
• Experience with professional graduate programs
• Advanced Microsoft Excel and Word skills
• High comfort level with budgeting systems

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer.

Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

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Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

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The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

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