Specialist, Client Programs & Events

The Opportunity

We are seeking a Specialist, Client Programs and Events to join the firm. Within this position, you will be responsible for the comprehensive planning, coordination, and execution of client-facing events that support the Firm’s business development and marketing objectives. These events include CLE seminars and webinars, receptions, dinners, and other high-profile functions. Reporting to the Assistant Director of Client Programs and Events, the Specialist works as part of the global events team and collaborates closely with business development team, practice groups, partners and other administrative departments to ensure the seamless delivery of events of all sizes.

This position will be based in our New York office and has a hybrid in-office/remote working schedule. Please note that the firm will not sponsor applicants for work visas for this position.

• Handles the planning, coordination and execution of client-facing events, including CLE programs, seminars, webinars, and special events such as dinners, receptions and other interactive client engagement events.
• Ensures all event details are executed to the highest standard, reflecting the Firm's brand and client service values.
• Collaborates closely with the Business Development teams, practice groups, and partners to align event strategies with practice-specific and Firmwide goals.
• Works as a collaborative member of the global client events team, supporting events in other offices as needed.
• Partners with Business Development teams to identify target audiences and support Client initiatives to maximize ROI.
• Ensures compliance with MCLE accreditation standards across relevant jurisdictions for CLE and educational programming.
• Builds and helps maintain accurate invitation and attendee lists in the firm's CRM, ensuring data integrity.
• Tracks event-related activities in Firm databases, aggregate and analyze data for reporting, and provide post-event analysis and recommendations for improvement.
• Researches and maintains up-to-date intelligence on venues, restaurants and vendors.
• Coordinates logistics such as catering, audio-visual requirements, and on-site or virtual event support.
• Handles contract review and negotiations.
• Develops detailed cost estimates for a variety of event types, leveraging market knowledge to ensure accuracy and value; monitors and maintains event budgets throughout the planning and execution process.
• Presents event concepts and recommendations to stakeholders, tailoring proposals to event objectives and suggesting enhancements to create exceptional client experiences.
• Manages Firm resources responsibly and in accordance with policies and procedures.
• Stays informed of industry trends, competitor activities, and emerging event technologies to support innovative and effective event delivery.
• Contributes ideas for process improvements and best practices within the events team.
• Demonstrates exceptional interpersonal, written, and verbal communication skills to facilitate effective work relationships.
• Supports the professional development of colleagues by sharing knowledge and best practices.
• Maintains composure and problem-solving skills when unexpected challenges arise during events.
• Performs other related duties as assigned to support the Firm’s business development and marketing initiatives.

Qualifications

• Proficient in relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Strong interpersonal and communication skills, with the ability to synthesize and convey information effectively in writing and verbally
• Demonstrates exceptional close attention to detail
• Solution-oriented, excellent analytical, troubleshooting, organizational, and planning skills
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Ability to use discretion and exercise independent and sound judgment
• Knowledge of Firm practice areas
• Familiarity with CRM systems and database management
• Excellent proofreading skills
• Flexibility to travel
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education and Experience

• Bachelor's degree
• Minimum of six years related experience in a professional services environment