Legal Secretary

Title - Legal Secretary

Location - Washington DC

Hybrid Shift

Full Time Permanent Job

ABOUT THE ROLE

• Provides professional client relationship management with external clients.
• Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
• In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.
• Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages, and maintain and retrieve files.
• Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook.
• Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
• Utilizes Ework software to open new matters, prepare engagement letters, and process conflict reports.
• Collaborates with Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries.
• Acts and assists as a proactive mentor for junior staff and new employees. Assists with training regarding specific Firm processes and procedures as requested.
• Create and label CDs/DVDs and comprehensive understanding of firm’s privacy policy and encryption tools.
• Answers telephones and relays messages. Arranges conference calls, video conferences and live meetings.
• Makes conference room reservations, coordinates meals, multimedia, and other services as requested.
• Adhere to the Firm's General Safety Practices and any unique safety practices for department and building

ABOUT YOU

• High School Diploma required, Associate Degree preferred.
• Minimum of 3 years recent Legal Secretarial experience, and/or 3 years of Administrative Secretary experience.
• Experience working in a large law firm preferred.
• Ability to interact effectively with all levels of management and staff and a variety of external entities including clients and prospective clients of the Firm.
• Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Client. Working knowledge of database, and time and attendance tracking applications.
• Typing speed of 70 wpm with high level of accuracy.
• Flexibility regarding work schedule and availability to work overtime required.