Assistant Director of Engineering

Description

Position Summary

The Assistant Director of Engineering is responsible for the supervision, organization and coordination of projects according to specific functions assigned by Director of Engineering. Responsible for all Engineering Administration Functions. This position requires consistent adherence to policies and procedures of the department as outlined in the Biltmore Standard Operating Procedures (BSOP’S).

Responsibilities

• Under general guidance of project manager or Director of Engineering and within the prescribed limits of the establishes policies and procedures, is responsible for all projects coordination functions such as but not limited to request of written quotes, purchase orders procedures, routing and proper distribution including filing accordingly and communication to vendors. Prepares and follow-up status on checks following all necessary procedures including all necessary documentation, back-up and necessary filing as required.
• Create and maintain capital projects spreadsheets and project status, also controls books for every single project with all necessary documentation as required by Biltmore Hotel. Also prepares AIA contracts, change orders, application of payments and release of liens requests.
• Coordinate installation with vendors, materials with project manager and assorted projects between departments.
• All administrative and clerical functions related to his/her area.
• Prepare daily/weekly departmental payroll records and handling personnel matters for the department also prepare and submit the yearly Payroll/Vacation Budget.
• Partner with Director of Engineering & Engineering Supervisors to optimize engineering staff productivity in our three different shifts
• Optimize resources (parts and materials), including implementing stringent inventory control procedures for all parts and materials.
• Submit End Of Month Report.
• Indirectly supervise staff and training. Support special projects and attend Managers meetings when needed.
• Assistant Director of Engineering in implementing procedures to improve productivity and customer service, and help define the responsibilities of supervisory-level staff.
• Interacts with contractors and vendors, search for products/services and prices, prepares and routes purchase orders based in previous quotation, place the orders, follow-up delivery of products. Process all paper work in timely manner for vendor/suppliers payment. Interacts with supervisors in purchasing of parts and services.
• Cooperates, coordinates and communicates with other departments.
  
  

Requirements

Experience and Education Required

• Education
• Post-Secondary Education in Business, Engineering
  
  

and/or Business Administration

• Experience
• Hotel experience required
  
  

Skills Required

• Must be able to:
• Speak, read, write and understand the English language.
• Compute accurate mathematical calculations.
• Provide legible communication and directions.
• Perform job functions with attention to detail, speed and accuracy.
• Prioritize and organize.
• Think clearly, remaining calm and resolving problems using sound judgment.
• Follow directions thoroughly.
• Understand guest’s service needs.
• Work cohesively with co-workers as part of a team.
• Work with minimal supervision.
• Maintain confidentiality of guest information and pertinent resort data.
• Use a computer keyboard and possess basic typing skills.
• Possess moderate to advanced computer skills.
• Work in a dynamic and constantly changing environment.
• Adept to multitasking.
  
  

Physical Demands

• Must be able to:
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 20 pounds
• Stand, sit, or walk for an extended period of time or for an entire work shift
• Reach overhead and below the knees, including bending, twisting, pulling, and stooping
• Use, carry, and operate all necessary office equipment using finger dexterity.
• Communicate with employees, managers, subordinates and guests through verbal communication, hearing ability, and visual acuity.
• Visually look at a computer for extended periods of time.
• Adapt to moderate temperatures in the hotel as thermostat is controlled by hotel environmental systems. Most work tasks are performed indoors.
  
  

Success Criteria

• Team Player
• Demonstrates co-operation within the team and with other departments
• Listens carefully and works well with others
• Has a positive influence on others in the team and clearly enjoys working with people
• Guest Focused
• Anticipates guests’ needs and is sensitive to people from all cultures
• Has a natural, warm smile and a friendly and passionate approach
• Demonstrates confident, helpful and genuine behavior with internal and external guest
• Delivers their Best
• Has energy and sense of urgency for his/her work
• Resourceful, makes things happen and looks for ways to work more efficiently
• Always looks their best and acts appropriately (e.g. approaching guests, body language)
• Composed
• Able to stay calm under pressure
• Demonstrates maturity and ability to cope with the unexpected
• Never lets personal feelings interfere with delivering the highest standards
• Trustworthy and responsible
• Excellent records of attendance and punctuality
• Is reliable and demonstrates the ability to work without supervision
• Demonstrates a high level of personal integrity, honesty and trust
• Time Management
• Uses his/her time effectively and efficiently; values time, concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities
• Makes decisions in a timely manner
• Listening
• Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when he/she disagrees
  
  

Licenses or Certifications

• N/A
  
  

Standard Specifications

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees or guests.

A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. This job description reflects the job content at the time of writing and will be subject to periodic change in light of changing operational and environmental requirements. Such changes will be discussed with the job holder and the job description amended accordingly. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor.

Due to the nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel which may include overtime, weekends and holidays. The employee will carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager or Head of Department/Division.

The employee will actively follow The Biltmore Hotel policies including Equal Opportunities policies and will maintain an awareness and observation of Fire and Health & Safety Regulations. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Grooming

All employees must maintain a neat, clean and well-groomed appearance per Biltmore Hotel standards.