Digitization Coordinator (Temporary)

Job Summary:

This temporary position provides digitization/administrative support to the Corporate Office departments and will assist in our efforts in records retention, archiving, and paperless objectives.

The Digitization Coordinator has the responsibility of making legible digital copies of hard documents. The Digitization Coordinator does this by scanning records and saving them as image or PDF files. Because many of these documents have legal implications, they must be completely visible, free from scan relics, blemishes, or imperfections in the image. The Digitization Coordinator will have to keep the scanning tray clean by wiping it down regularly and adjusting the settings to ensure the highest image quality possible. As a document scanner, duties may involve handling sensitive files. The Digitization Coordinator must store and handle hard copies according to relevant confidentiality standards.

As a Digitization Coordinator you will:

• Monitors the performance of works being done by self to ensure accuracy and safety.
• Prepares records for digitization, separating a variety of records, preparing paper documents for digitization, removing staples, binding, and removing paperclips.
• Ensure that documents are correctly typed and scanned and are properly filed and maintained with reference to our retention policy.
• Performs quality control to ensure documents are scanned correctly with clear images and entered into the internal database.
• Work with individuals from many departments on a variety of tasks and ensuring efficient scanning and uploading.
• Fast and accurate typing is vital.
• Follows best practices for document and file security for both paper and digital documents.
• Communicates across all departments, providing information and preparing documents to be digitized.
• An average minimum of 1.5 boxes per day of document preparation will need to be maintained.

Minimum Qualifications:

Any combination of education and experience equivalent to:

• One (1) year of prior experience using printer or scanning device.

Knowledge, Skills, and Abilities:

• Computer hardware, software and data management skills.
• Ability to evaluate specific work situations and to decide appropriate action based upon decision-making principles and sound judgment.
• Effective in written communications (concise, to the point, well-organized, etc.), and oral communications (concise, articulate).
• Ability to anticipate/identify problems and propose solution alternatives.
• Task management skills (planning, organizing, controlling) as applied to own work.
• Ability to work independently and as a member of a team.
• A positive, cooperative work attitude.
• Ability to organize and plan work to make the best use of one's own time, avoid unnecessary and wasted effort, meet deadlines and other productivity requirements.
• Achieving accuracy and thoroughness in all aspects of work.
• Ensuring procedural, professional, and/or organization standards are adhered to.
• Being receptive and open to change.
• Using basic business tools/applications/processes (e.g. word processing, e-mail, keyboarding, basic information management conventions) necessary to perform job.
• Keeping up to date on the tools/applications and basic business skills that are expected of all employees to enable them to function efficiently.
• Working well with others to accomplish common goals or assignments while demonstrating mutual respect, including understanding own and others' contributions, sharing information with others, being open, making others feel valued, and learning from others' experiences.

Physical Requirements:

• Lifting: Must be able to lift boxes between 35-40lbs consistently.
• Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible. amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand or arm as in handling.
• The worker is required to have close visual acuity to perform an activity such as: transcribing; viewing a computer terminal; expansive reading; visual inspection involving small defects, small parts and/or operation of machines (including inspection)
• The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes.

Post Offer / Pre-employment

For the on-going safety and well-being of our employees and guests, Biltmore Farms' on-boarding process includes a criminal history disclosure and screening process for employees selected for employment. This process begins after an offer of employment is extended in writing. Final decisions on employment will be treated in accordance with federal-, state-, and local laws and guidance and determinations will be made on a case-by-case basis prior to adverse action. Biltmore Farms is dedicated to matching candidates with a criminal history to a position where they can be successful.

Equal Opportunity Employer:

Biltmore Farms is an Equal Opportunity Employer. Minorities and Spanish/English bilingual persons are strongly encouraged to apply.

E-verify:

NOTICE: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. This employer participates in E-Verify. Click here for more information.

AVISO: La Ley Federal le exige a todos los empleadores que verifiquen la identidad y elegibilidad de empleo de toda persona contratada para trabajar en los Estados Unidos. Haga clic aqu para obtener ms informacion.