File Clerk

This position serves as a File Clerk/Scanning Specialist in the Medical Administrative Service, Health Information Management Section, Scanning Unit and is under the supervision of the Chief, Health Information Management. The VA Gulf Coast Veterans Health Care System (VAGCVHCS) consists of a VHA facility in Biloxi, Mississippi.

Qualifications:

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/28/2026.

You may qualify based on your experience and/or education as described below:

• General Experience: You must have one year of general experience. Examples of general experience would typically include, but are not limited to: progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

OR,

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed 2 years of education above high school.

OR,

• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of generalized experience and education beyond high school.

You will be rated on the following Competencies for this position:

• Customer Service (Clerical/Technical)
• Reasoning (Clerical/Technical)
• Technical Competence

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work with computers is mainly sedentary in an office environment. However, paper records retrieval, filing, and management involves long hours of standing, with extensive bending, reaching, lifting, stooping, pulling, and other physical exertion or strain. Some work will be performed in a warehouse setting and requires packing boxes (whose weight will typically exceed 20 pounds) and otherwise preparing records for shipment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Responsibilities:

• Receiving, indexing, scanning, and assignment of appropriate nomenclature to health and administrative information, as assigned, for incorporation into the correct patient's record
• Performs filing of health and administrative documents in accordance with approved procedure
• Maintains a system of medical records
• Retrieves and delivers records or documents from such system upon request from persons having right of access.
• Incumbent also requests from and transfers records to other Veterans Health Administration (VHA) medical facilities.
• Identifies and prepares records for retention and disposition.
• Fully protects the confidentiality of patient information, access to computer files and release of access codes, according to established guidelines and policies.
• Performs clerical duties
• Knowledge with which to periodically identify, organize, and ship inactive records to federal archives or the appropriate VHA medical center.
• Read, write, communicate, and follow instructions
• Ensure documents are scanned to the correct patient's computerized patient record

Work Schedule: Monday- Friday, 8:00AM-4:30PM; subject to change, based on the needs of the facility.
Virtual: This is not a virtual position.
Position Description/PD#: File Clerk/PD03378A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Salary : $37,193