Accounting/Administrative Assistant

Bill’s Fence Co., Inc. is seeking a dependable and detail-oriented Administrative / Accounting Assistant to support our accounting and general operations departments. This position will focus primarily on billing, accounts payable, accounts receivable, data entry, and general administrative support. Responsibilities will also include customer communication, scheduling, filing, and assisting with day-to-day office operations.

This is an intermediate-level position suited for a serious applicant with strong organizational skills, a high level of accuracy, and a willingness to learn and contribute to the company’s continued growth.

Responsibilities include:

• Prepare and process customer invoices and billing documentation
• Enter and process vendor invoices in QuickBooks Online
• Review vendor invoices, reconcile discrepancies, and assist with account accuracy
• Enter credit card transactions and assist with monthly account reconciliations
• Assist with weekly collections, customer account follow-ups, and lien processes as needed
• Answer incoming phone calls and direct inquiries to the appropriate department
• Assist with scheduling outside sales estimator appointments
• Maintain organized digital and physical files and paperwork
• Follow up with customers regarding invoices, scheduling, and other outstanding items
• Provide general administrative and clerical support to accounting and operations as assigned

Requirements include:

• High school diploma or equivalent (required)
• At least 1 year of experience with Excel and QuickBooks Online (required)
• Strong attention to detail and accuracy in data entry
• Good organizational and time-management skills
• Ability to manage multiple tasks in a fast-paced environment
• Ability to work independently and as part of a team
• Professional communication and strong phone skills
• Dependable, motivated, and willing to take initiative
• Desire to contribute to the company’s continued growth
• Experience with Microsoft Office applications and Google Drive (preferred)
• Experience in construction or a related industry (preferred)

Benefits package includes:

• 401(k) with company matching
• Life insurance
• Weekly pay via direct deposit
• Paid time off, including vacation, holidays, and sick time
• Health, vision, and dental insurance
• Profit-sharing bonus

All new hires are required to complete a pre-employment drug screen and criminal background check.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $18 - $20